This form works in conjunction with the Agreement Comments form. Comments specific to the currently selected agreement may be added within the Agreement Comments form and saved. Any number of comments may be added and each comment is audited with regard to which user adds the comment in addition to the date and time the comment is added. All of the audited comments may then be viewed via the Comments History form.
Note: Both the Agreement Comments and Comments History forms relate to the audited comments function. There is an alternative (and completely distinct) Comments area at the bottom of the General Tab that is used for more static comments. Either set of comments may be accessed for printing on formats such as the printed agreement.
To access Comments History:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the Comments History option from the Agreement menu.
The Comments History form is displayed.
This form is divided into four parts that are as follows:
In addition to displaying the form name the Title Bar displays other useful identification criteria and buttons.
| Menu | Icon | Description |
|---|---|---|
| File > Open |  |
Opens the selected (highlighted) comments line/record and displays the Agreement Comments form in review mode. |
| File > Exit |  |
Exits the comments form back to the agreement. |
| Help > |  |
Provides online access to context sensitive help for the current application using the default browser. |
For each comment added in the Agreement Comments form a comments history record is displayed displaying the following audited details.
Date: The date on which the comment was added to the agreement.
Time: The date on which the comment was added to the agreement.
User ID: The login of the user who added the comment to the agreement
Comment: Displays the first 40 characters of the first line for the comment. The comment must be opened to view the full details.
