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View overview of Fines Maintenance Process
The Fines functionality has been designed to alleviate unnecessary administration in the handling, recording and recharging (with sufficient details on the invoice) of multiple fines incurred by customers.
Set Fines Maintenance Process Parameter
The Fine Charge Code in the General 2 Tab of System Parameters is the Charge code to be defaulted-in to the Fine Details form as the administration charge for handling the fine (the associated charge value is also defaulted-in).
Create Fines Maintenance Charges
Any fine charges to be used within the Fines Maintenance process must be set up first (with associated charge values)in the Charges Table within Miscellaneous Options.
Fine Type charges must be set up with a Charge type of f for fine - this must be a lowercase f).
If an Admin Fee is to be charged within Fines Maintenance then this must also be set up as a Charge with a Charge type of f for fine - this must be a lowercase f).
View the Fines Maintenance Grid
To view fines that are currently held against an existing agreement then select the Fines Management option from the Agreement menu in the required rental agreement. This displays the Fines Maintenance form detailing all fines records with the Fines grid.
Fines records may be viewed, edited, created or deleted using this form.
To create a new fine record select the 
icon to display
the Fine Details form.
Type the Fine Type code directly or use the ![[...]](Ellipsis.gif){kind=small}
button to locate the required fine code.
Enter a Reference if required and the date and time the fine was incurred.
Enter the Fine Amount.
The Admin Code (and associated Fee) default-in from the Fine Charge Code held in the General 2 Tab of System Parameters.
Enter an Offense Location and customer Order Number (for printing on invoice if required).
Select the 
On a short term agreement "DR.ttype.TYPE = "R"), if the fine has not been invoiced then the user is able to select
the 
option and then choose to Print an Invoice.
If the print option is selected then a new miscellaneous invoice is produced utilising the standard invoice layout
and the status of the fine is set to I as per a normal invoiced miscellaneous invoice.
If the agreement is on a long term tariff (DR.ttype.TYPE = "L") then when the user saves the fine they are prompted whether to save the fine as invoiceable or not. If they select Yes then the fine status is set to a new value of invoiceable so that long term invoicing picks the fine up and recharges it during the next invoicing run. This invoiceable question is not asked unless the agreement is long term. If No is selected then the fine is treated like it is on a short term agreement "DR.ttype.TYPE = "R"); if that fine has not been invoiced then the user is able to select the Print option and then choose to Print an Invoice. If the print option is selected then a new miscellaneous invoice is produced utilising the standard invoice layout and the status of the fine is set to I as per a normal invoiced miscellaneous invoice.
