Fine Details

The Fines functionality has been designed to alleviate unnecessary administration in the handling, recording and recharging (with sufficient details on the invoice) of multiple fines incurred by customers.

The form is enabled (in either view or edit mode) following selection of one of the appropriate menu options within the Fines Maintenance form.

Tip: To understand the full Fines Maintenance process view the Fines Maintenance Process form.

To access Fine Details:

1. From the Master Menu, select the Vehicle rentals option and Company required.

   The VEHICLE RENTALS Menu is displayed.

2. Select the Reservations option.

   The Reservations and Availability form is displayed.

3. Select the Fines Management option from the Agreement toolbar.

   The Fines Maintenance form is displayed.

4. Select the icon from the Fines Maintenance toolbar.

   The Fine Details form is displayed.

Fine Details form

This form is divided into four parts that are as follows:

Title Bar

In addition to displaying the form name the Title Bar displays other useful identification criteria and buttons.

Menubar and Toolbar

• File

• Help

Menu	Icon	Description
File > Save		Saves the new fine record. If the agreement is on a long term tariff (DR.ttype.TYPE = "L") then when the user saves the fine they are prompted whether to save the fine as invoiceable or not. If they select Yes then the fine status is set to a new value of invoiceable so that long term invoicing picks the fine up and recharges it during the next invoicing run. This invoiceable question is not asked unless the agreement is long term. If No is selected then the fine is treated like it is on a short term agreement "DR.ttype.TYPE = "R"); if that fine has not been invoiced then the user is able to select the Print option and then choose to Print an Invoice. If the print option is selected then a new miscellaneous invoice is produced utilising the standard invoice layout.
File > Delete		Deletes the current fine record.
File > Print		Allows the fine record to be invoiced and posts the charge through to accounts. Whilst editing a fine on a short term agreement "DR.ttype.TYPE = "R"), if that fine has not been invoiced then the user is able to select this option and then choose to Print an Invoice. If the print option is selected then a new miscellaneous invoice is produced utilising the standard invoice layout.
File > Exit		Exits the fine record.
Help >		Provides online access to context sensitive help for the current application using the default browser.

Fine Details Dialogue Box

The following fields are displayed for each fine record:

Registration number: The registration number of the vehicle associated with the rental agreement. This field cannot be edited.

Fine Type: Consists of two fields: the fine code e.g. SPE and the full description of the offence e.g. Speeding fine. The button may be used to locate the required fine code.

Note: Fine Types are simply Charges that have been set up with a Charge type of f for fine - this must be a lowercase f).

Reference: A user-defiend reference for the offence to be entered by the rental operator.

Date of Offence: The date the offence occurred. The button may be used to invoke a monthly diary form in order to assist in establishing alternative date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the appropriate date field. Tab or click with the mouse to move to the time field.

Time: The time the offence occurred.

Fine Amount: The value of the fine.

Admin Code: Another charge code. An administration fee may be charged to the customer for the processing of fines.

Note: The Admin Code is yet another Charge that has been set up with a Charge type of f for fine - this must be a lowercase f). The admin charge and Fee may be set up to default-in to the record by setting it up in ??????

Fee: The value of the admin fee.

Offence Location: Where the offence occurred. A memo field (for printing on invoice if required).

Order Number: Customer order number for the fine. A memo field (for printing on invoice if required).