Standard tariffs may be defined for Hire Group and Tariff Type combinations using the Tariff Rates table within Miscellaneous Options. Charges are defined using the Charges table within Miscellaneous Options. These standard tariffs and charges may also be overriden via the Customer Specific Rates/Charges and Customer Discount percentages if required. However, edits may still be required to the values that the system has generated using these tables. The logical processes for editing these values is defined below:
What do you want to do?
The following step by step process should be followed:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the 
icon.
The Rental Agreement form is displayed.
Select the Prices Tab.
Select the required tariff line (all tariff lines are displayed above the horizontal black dividing line) to be edited with a single-left-click. The line is now highlighted. And select the Edit command button.
The Enter Price Details form is displayed showing the existing Quantity and Price values (if applicable).
(Alternatively, a double-left-click on the required tariff line also opens the Enter Price Details form).
Enter the new Quantity or Price value (or both) as required).
Select the OK command button to return and save the new values back to the agreement.
The following step by step process should be followed:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the icon.
The Rental Agreement form is displayed.
Select the Prices Tab.
Select the required charge line (all charge lines are displayed below the horizontal black dividing line) to be edited with a single-left-click. The line is now highlighted. And select the Edit command button.
The Enter Price Details form is displayed showing the existing Code, Rate, Quantity and Price values (if applicable).
(Alternatively, a double-left-click on the required charge line also opens the Enter Price Details form).
Enter the new Rate, Quantity or Price value (or a selection of all three fields) as required).
Tip: The Rate field may contain a value from 1 to 5. Selection of one of these values displays the corresponding charge rate as defined within the underlying Charges table (set up within Miscellaneous Options).
Select the OK command button to return and save the new values back to the agreement.
Add a new charge to the agreement
The following step by step process should be followed:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the icon.
The Rental Agreement form is displayed.
Select the Prices Tab.
Select the New Charge command button.
The Enter Price Details form is displayed showing blank Code, Rate, Quantity and Price values.
(Alternatively, a double-left-click on the next blank charge row line also opens the Enter Price Details form).
Select the required charge to be added to the agreement by selecting the
![[...]](Ellipsis.gif){kind=small}
and searching the
Charges file for the required charge.
Double-left-click the required charge in the Charges List Box.
(Alternatively, the Charge code may simply be manually keyed into this field).
Enter the required Rate, Quantity or Price values as required.
Tip: The Rate field may contain a value from 1 to 5. Selection of one of these values displays the corresponding charge rate as defined within the underlying Charges table (set up within Miscellaneous Options).
Select the OK command button to return and save the new values back to the agreement.
The following step by step process should be followed:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the icon.
The Rental Agreement form is displayed.
Select the Prices Tab.
Select the required charge line (all charge lines are displayed below the horizontal black dividing line) to be deleted with a single-left-click. The line is now highlighted. And select the Delete command button.
The charge line is removed from the Prices Tab.
Set-up/Review Relevant System Parameters
Before the tariff/charge edit functionality can be used a number of System Parameters must be defined. This option is accessed within the System Maintenance Menu. The required parameters are all contained within the in the Priorities Tab, namely:
Pty to edit rental prices (BA)
(This is the priority required to edit rental tariff values when the agreement is at a Booking or Allocated status).
Pty to edit rental prices (OR)
(This is the priority required to edit rental tariff values when the agreement is at a On-Hire or Returned status).
Pty to edit charge prices
(The priority required to edit charges).
Pty to edit c.specific prices
(This is the priority required to edit rental prices that are derived from the Customer Specific tables).
Price match priority
A price-match facility exists by clicling into the Grand Total field in the Prices Tab. Provided that the user has a priority level equal to or higher than the the priority set within this field means that if a customer quotes a rental price quoted by an alternative rental company the user can single-left-click and modify this field to match the rival quote; the system then recalculates the rental tariffs rates to match this rental value (the charge values remain as they are).
