Selection of the ??? icon from either the Create Quotation or Create Booking form displays this form which enables a word search for a specific vehicle description suitable for a hire request (from a possible list of several thousand vehicles, for example). The search returns matches for the entered text in the Vehicle Search form and this reduced list forms the basis of the user choice for the vehicle required and populates the associated Hire Group field.
The search is filtered such that only vehicles which are currently on the live rental fleet are displayed in the results grid. Entering the text Land Rover for example would find all Land Rover vehicles; entering the text Land Rover hard would find only Land Rover hard tops. Uniformity of vehicle descriptions is paramount if this function is to operate correctly. Land Rover as a search criterion would not find a vehicle with a description of Landrover for example. The word search functions for a maximum of three words, each word being between 3 characters and 16 characters long.
Selection of the required vehicle populates the Hire Group field in the General Details Tab with the hire group code to which the vehicle belongs.
Note: The Vehicle Search icon is only enabled if the Group Search By Vehicle parameter is ticked within the General 3 Tab within System Parameters.
To access the Vehicle Search form:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the 
icon or
icon
The Create Quotation or Create Booking form is displayed depending upon which icon has been selected.
Select the icon.
This form is divided into four parts that are as follows:
In addition to displaying the form name the Title Bar displays other useful identification criteria and buttons.
The following fields are contained within this form:
Search:
Search Text: The search is filtered such that only vehicles which are currently on the live rental fleet are displayed in the Search Results grid below. Entering the text Land Rover for example would find all Land Rover vehicles; entering the text Land Rover hard would find only Land Rover hard tops. Uniformity of vehicle descriptions is paramount if this function is to operate correctly. Land Rover as a search criterion would not find a vehicle with a description of Landrover for example. The word search functions for a maximum of three words, each word being between 3 characters and 16 characters long.
Search command button: Initiates the search using the selection criteria entered in the Search Text field.
Show off-hire only: A checkbox which, if ticked, ensures that the returned vehicles are only those that are currently available for hire (e.g. not currently on-hire, etc).
Search Results Grid:
Regno: The registration number of the vehicle within the CRM live rental fleet.
Group: The vehicle hire group code.
Vehicle Description: The full vehicle variant description.
Owned by: The location code which is regarded as the owner of this vehicle.
At locn: The location code at which the vehicle finished its last rental agreement or to which the vehicle has been moved via the Movement Log. This field is updated by the system.
On hire: A checkbox which, if ticked, denotes that the vehicle is currently out on hire.
Returned: The date of completion of the last rental agreement.
