The Maintenance Approval Review form enables all of the constituent elements of the maintenance history repair record to be viewed.
The following maintenance history fields are displayed:
Approval Number: The unique approval number of the recalled approval.
User System Number: The unique sequential record number allocated by the system to a user approval record.
There is no default value for this field.. This originates from the Next User Approval Number field in the General Tab within System Controls. User approval numbers are generated if the Manual User Approvals checkbox is ticked within the General Tab also.
Vehicle Odometer: The odometer reading taken from the invoice. This should be the same as the reading recorded on the approval initially. Provided it is the latest recorded reading, this odometer reading updates the vehicle record at the time the invoice is posted.
Repaired: The repair date of the maintenance history record (This is not the invoice date unless they both happen to be the same).
Repair Description: A description of the repair reason which is associated with the Reason For Repair code below e.g. Cylinder Head Gasket.
Registration No: The registration number of the vehicle record that is being viewed.
Master Number: The master agreement number to which the maintained vehicle is attached.
Session Number: A sequential ID number generated each time a line is created or an existing line is amended within an approval. The session name can then be cross-referenced with the user ID to establish who/when an approval was edited.
The unique sequential number is controlled by the Next Approval Sequence Number field within System Controls.
Warranty Expiry Date: The expiry date of the warranty (if applicable).
Analysis Group:
Reason For Repair: The reason for repair code e.g. ENHGASK. This code is initially created in the Reason For Repair table located within Miscellaneous Options.
Analysis Code: The analysis code for the maintenance history repair line e.g. SEWI (Preventative Servicing).
Operation Code: The operation code for the maintenance history repair line e.g. CO (Carry Out).
Purchase Details Group:
Repairer Account: The purchase ledger account of the repairer.
Repairer Reference: The repairer's purchase order number or, if applicable, relating to the approval.
Parts: The cost element of the maintenance repair relating to required parts. The Invoice Split field within the General Tab of System Parameters determines if the invoice analysis is to be split between parts and labour.
Parts VAT: The VAT value relating to the Parts Cost.
Labour: The cost element of the maintenance repair relating to required labour. The Invoice Split field within the General Tab of System Parameters determines if the invoice analysis is to be split between parts and labour.
Labour VAT: The VAT value relating to the Labour Cost.
Recharge Details Group:
Invoice Type: The format Stationery ID for the recharge invoice.
Parts: The cost element of the maintenance repair recharge relating to required parts. The Recharge Split field within the General Tab of System Parameters determines if the recharge detail on an invoice is to be split between parts and labour.
Parts VAT: The VAT value relating to the Recharge Parts Cost.
Labour: The cost element of the maintenance repair recharge relating to required labour. The Recharge Split field within the General Tab of System Parameters determines if the recharge detail on an invoice is to be split between parts and labour.
Labour VAT: The VAT value relating to the Recharge Labour Cost.
Item Notes: Displays any notes that are created against an approval utilising the Notes Tab.