This form details the process for raising a new fine within Maintenance Control.
What do you want to do?
The following step by step process should be followed:
Access the Fine creation option
From the Master Menu, select the Maintenance Control option and Company required.
The Kestrel Maintenance Control Menu is displayed.
Select the Maintenance Control menu option and the Maintenance Control form is displayed.
Enter the appropriate registration number in the Reg No. field.
Select the 
icon to enable the
Fines Maintenance form.
In the Fines Maintenance form select the
icon to display the
Fine Details form.
Select the ![[...]](Ellipsis.gif){kind=small}
button immediately to
the right of the Fine Type field to search for the required fine type.
Enter a reference in the Reference field. For parking/speeding fines, for example, this is typically the document number from the appropriate authority.
Enter the Date of Offence.
Enter the Time of offence.
Enter the Date Received. Fines are date dependent and if the customer does not pay the fine in time, the fine may, for example, be doubled. The leasing company may also be fined for any delay in the processing of the fine.
Enter the Fine Amount
Enter the appropriate PL Account. If paying the fine on behalf of the customer select the required account for example, City of London. This field could be left blank.
If court costs have been incurred (due to delays, non-disclosure, etc) enter the Court Costs value.
Enter the appropriate VAT code. Some leasing companies charge VAT because they deem it to be a service to the customer; others do not. The VAT code can edited to reflect this.
The VAT value is calculated automatically.
The associated admin Fee defaults in from the selected Fine Type.
Enter the appropriate VAT code.
The VAT value for the admin fee is calculated automatically.
If the fine is to be recharged to the customer select the required Invoice Type with its corresponding document format.
Enter the Account to be recharged. The system defaults-in the account from the customer record attached to the agreement/vehicle record.
In the
Notes
Select the 
icon
Select the 
icon in the
Fine Details form.
Select the icon again, this time in the
Fines Maintenance form.
Select Post to Accounts to post the fine (and recharge if applicable).
A reverse option is available that contras all of the posted values out of accounts.
