The Fine Details form may only be accessed through the Fine Maintenance form. This form may be presented in view or edit mode depending upon the selected access method.
This option records details of fines and fixed penalty notices. It also allows fines to be recharged to the customer, together with a surcharge if required.
This form is split into four parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
The content of the Fine Details menu bar is dependent upon the particular process that is being accessed. The full menu bar contents, however, are as follows:
Contains the following menu options:
Save
Saves any amendments to the selected fine/penalty record.
Delete
Deletes the selected fine/penalty record.
Prints the selected fine/penalty record.
Processes the fine and posts the record through to the fleet invoice pending file (IPEND) for processing into the accounts system. The posting process raises a recharge invoice to the customer using the details created. A purchase transaction is also raised in order to pay the fine. The purchase ledger account number that is used is held in the Fine Type record specified.
Provides access to the Customer Review form.
Exits to the Fines Maintenance form.
Provides online access to a context sensitive Help form.
As with the menu bar, the content of the Fines Maintenance toolbar is dependent upon the particular process that is being accessed. The full toolbar contents, however, are as follows:
Exits to the Fines Maintenance form.
Saves any amendments to the selected fine/penalty record.
Deletes the selected fine/penalty record.
Cancels any amendments to the selected fine/penalty record.
Prints the selected fine/penalty record.
Processes the fine and posts the record through to the fleet invoice pending file (IPEND) for processing into the accounts system. The posting process raises a recharge invoice to the customer using the details created. A purchase transaction is also raised in order to pay the fine. The purchase ledger account number that is used is held in the Fine Type record specified.
Provides access to the Customer Review form.
Provides online access to a context sensitive Help form.
This area of the form contains the following fields for the generation of fine/penalty records:
The registration number of the currently selected vehicle.
This command button is only enabled if the selected vehicle belongs to a customer that has the Dump Vehicle field populated within the associated Maintenance Control Tab of the Address Group record.
Certain customers do not want fine charges posted to each of the individual vehicles on the fleet. Instead, they require that fines for all vehicles are to be posted against a single Dump vehicle. This command button transfers the postings from the currently selected vehicle to the Dump Vehicle.
The registration number of the originally selected vehicle prior to the decision being made to allocated the fine against the Dump Vehicle.
The Fine Type code for the selected fine e.g. 2. Fine Types are created within Miscellaneous Options.
A single-left-click of the ellipsis (...) box to the right of this field displays a Fine Type List Box from which the appropriate code is selected. A double-left-click selects and confirms the required transaction type (alternatively, single-left-click and select the OK command button).
A textual description of the Fine Type code is displayed to the right of this field.
A text reference. This may be the reference number shown on the fine document or a court reference.
The date on which the offence occurred.
The time at which the offence occurred.
The date on which the fine or fixed penalty was physically received.
The value of the fine.
The Purchase Ledger account to which fines are allocated.
A single-left-click of the ellipsis (...) box to the right of this field displays a Purchase Ledger Accounts Search Box from which the appropriate code is selected. A double-left-click selects and confirms the required account (alternatively, single-left-click and select the OK command button).
A textual description of the P/L Account is displayed to the right of this field.
Any court costs detailed on the fine documentation.
The VAT code which applies to the court costs.
A single-left-click of the ellipsis (...) box to the right of this field displays a VAT Rate Codes List Box from which the appropriate code is selected. A double-left-click selects and confirms the required transaction type (alternatively, single-left-click and select the OK command button).
The VAT Value. This defaults-in according to the VAT code selected.
An administration fee that is set up against the Fine Type record specified.
The VAT code which applies to the administration fee.
A single-left-click of the ellipsis (...) box to the right of this field displays a VAT Rate Codes List Box from which the appropriate code is selected. A double-left-click selects and confirms the required transaction type (alternatively, single-left-click and select the OK command button).
The VAT Value. This defaults-in according to the VAT code selected.
The recharge invoice type to be used e.g. 101. This defaults to the type set up against the Fine Type record specified.
A single-left-click of the ellipsis (...) box to the right of this field displays a Invoice Types List Box from which the appropriate code is selected. A double-left-click selects and confirms the required transaction type (alternatively, single-left-click and select the OK command button).
A textual description of the Recharge Invoice Type is displayed to the right of this field.
Defaults to the Sales Ledger recharge account normally used by the customer attached to the vehicle.
A single-left-click of the ellipsis (...) box to the right of this field displays a Recharge Account Search Box from which the appropriate code is selected. A double-left-click selects and confirms the required transaction type (alternatively, single-left-click and select the OK command button).
A textual description of the Recharge Account Name is displayed to the right of this field.
Free-format text fields for notes concerning the fine. This may be considered for inclusion on the recharge invoice. The actual layout of the invoice is user-definable.