Accessed via selection of the Hire Details Tab from the Accident form.
The name and address of the rental hire company and replacement vehicle and agreement details are held in this tab. Lookups are provided to allow retrieval or creation of the details from Marketing/CRM Company records.
Should a replacement vehicle be required for the vehicle involved in the accident then this tab contains data fields relevant to the creation and storage of the hirer details for the rental company from whom the replacement vehicle is hired. These fields held are as follows:
Note: If the Hire Vehicle checkbox is ticked, within the Accident Tab form a pop-up box displays the prompt: Please complete hire details and the system automatically moves to the Hire Details Tab so that the details of the hirer can be entered.
Tip: A default rental hire company (for all hires) may be defined within the Accident Defaults form within Vehicle Administration / System Maintenance.
Addresses
The unique Marketing Magic record number for the selected rental hire company. The hire company is held as a separate company record within the CRM module. The
button immediately to the right of this field provides a lookup to the appropriate record within the CRM module.
The name of the rental hire company.
The address of the rental hire company. Up to four lines of address may be entered.
The postcode of the rental hire company.
The telephone number of the rental hire company.
An alternative telephone number for the rental hire company.
The fax number for the rental hire company.
An alternative mobile number for the rental hire company.
The address to which the replacement vehicle is to be delivered. Up to four lines of address may be entered.
The postcode to which the replacement vehicle is to be delivered.
The telephone number for the delivery address.
The address from which the replacement vehicle is to be collected. Up to four lines of address may be entered.
The postcode from which the replacement vehicle is to be collected.
The telephone number for the collection address.
Hire Details
The date from which the hire vehicle is to be invoiced. The
There are two fields available here so that a range of dates - "From" and "To" - can be entered for the hire charge period.
The date up to which the hire vehicle is to be invoiced.
By clicking-on the
The time from which the hire vehicle is to be invoiced.
There are two fields available here so that a time range - "From" and "To" - can be entered for the hire charge period.
The time up to which the hire vehicle is to be invoiced.
The date from which the hire vehicle is actually delivered to the customer. The
There are two fields available here so that a range of dates - "From" and "To" - can be entered for the hire delivery period.
The date up to which the hire vehicle is with the customer.
By clicking-on the ellipsis (...) button to the right of either of the date fields a monthly diary form is displayed in order to assist in establishing the correct date period. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the appropriate date field. Tab or click with the mouse to move to the To date field.
The registration number of the vehicle rental vehicle being hired out as a replacement.
The vehicle rental hire rate charged by the hire company.
The weekly rental hire rate charged by the hire company. This may be different than a simple multiple of the daily rate (discounts may be given for extended period breaks, etc).
The Hire Group code (if applicable) that the replacement vehicle falls into (and from which the rates are typically derived).
The purchase order number given to the rental hire company.
The rental agreement number provided by the hire company.