A single-left-click on a row within the Usage Management Grid (contained within the Usage Tab) presents the Usage Management Form which enables the creation and subsequent administration of vehicle usage records for a selected driver. This process allows monitoring of start and end mileage dates and odometer readings to be used for P11D information relating to the selected vehicle and driver(s).
This form is split into four parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
The content of the Usage Management Form menu bar is as follows:
Save
Saves any data amendments and returns to the Usage Tab.
Exit
Exits to the Usage Tab.
Provides online access to a context sensitive Help form.
The content of the Usage Management Form toolbar is as follows:
Exits to the Usage Tab.
Saves any data amendments and returns to the Usage Tab.
Provides online access to a context sensitive Help form.
The Usage Management Form Dialogue Box contains the following data:
The Usage Type field denotes the the type of usage for the date and odometer readings entered. Selection of the
button immediately to the right of this field presents a list box of pre-determined Usage Types which are as follows:
- 1 Vehicle Usage (default)
- 7 Vehicle Unavailable (records dates that the vehicle was off the road and not available for the driver to use).
- 8 Vehicle Hire/Replacement (record dates and information of a vehicle replacement, such as a hire car if the vehicle is off the road for damage).
- 9 Previous Vehicle (record information on a vehicle which was provided before this vehicle was available, such as a pre-contract vehicle).
A series of six fields. The first field contains the full driver name and declaration. The following seven lines contain the full driver address taken from the customer record.
The date on which the individual driver commenced using the vehicle.
By clicking-on the
button to the right of the date field a monthly diary form is displayed in order to assist in establishing the correct date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the appropriate date field.
The odometer reading at which the individual driver commenced using the vehicle.
The date on which the individual driver ceased using the vehicle.
By clicking-on the
The odometer reading at which the individual driver ceased using the vehicle.
This tab displays the basic details of the current vehicle as follows:
- Registration
The vehicle registration number. This field cannot be edited.
- Franchise
Displays the Franchise code for the vehicle associated with the current contract under review e.g. FO(Ford). This field cannot be edited.
- Model
Displays the Model code for the vehicle associated with the current contract under review e.g. MONDEO. This field cannot be edited.
- Variant
Displays the Variant code for the vehicle associated with the current contract under review e.g. FO000126. This field cannot be edited.
Engine CC
The engine cubic capacity size.
Fuel Type
Denotes the fuel type used by the vehicle e.g. D Diesel. This data is typically imported from the vehicle data supplier.
This tab is only enabled if the appropriate Usage Type is selected i.e. Vehicle/Hire/Replacement or Previous Vehicle. This tab allows entry or review of previous/replacement vehicle details to be entered.
- Registration
The vehicle registration number. Selection of the
Date Registered
The vehicle registration date.
P11D
The P11D taxable value of the vehicle.
CO2
Co2 being the Carbon Dioxide emissions of the engine
In an attempt to protect the environment, a major reform in the taxation of company cars was announced by the Chancellor on 9th March 1999. The package of reform, which took effect from April 2002, encourages manufacturers to produce cars with lower carbon dioxide emissions.
The previous income tax charge based on 35% of the car's price, subject to business mileage and age-related discounts, is now abolished. This has been replaced by a charge on a percentage of the car's price graduated according to the level of carbon dioxide emissions.
Data suppliers such as David Henley Systems and CAP are now providing this data at variant level.
Desc
Displays the full vehicle variant description for the vehicle associated with the current contract under review e.g. Volkswagen Passat 1.9 Highline TDI 130 4dr.
Engine CC
The engine cubic capacity size.
Fuel Type
Denotes the fuel type used by the vehicle e.g. D Diesel. This data is typically imported from the vehicle data supplier.