The Print Collections & Deliveries screen is accessed via Movement Control / Print Documents and is a facility for locating and printing collection and delivery documents. Movement documents may be printed for a single vehicle or branch. There is no difference in the format of the documents as a result of the selection as they are all single delivery/collection documents.
This screen is split into six parts, which are as follows:
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
The contents of the Movement Print menu bar is as follows:
Exit
Returns to the Movement Control Menu.
Provides online access to a context sensitive Help screen.
The contents of the full toolbar are as follows:
Returns to the Movement Control Menu.
Prints the selected document(s) to the currently selected printer.
Provides online access to a context sensitive Help screen.
Once the required selection criteria is entered, the Selection Display section of the screen displays all movement records meeting the selected criteria and provides the following data:
- Registration
The registration number of the vehicle for which the movement document is to be printed.
- Driver
If company drivers are employed they are established in the driver file in the Drivers menu option in Miscellaneous Options within Movement Control and are displayed here. The codes may also include agency drivers, either by name or by company.
- Reference
When a movement is created the system automatically displays text derived from the user login ID and the current date and time. e.g. kcc82-14/12/00-14:54 (This may be overtyped to create an alternative reference if required). This Movement Reference is displayed here.
- Date
The date the movement took place.
A double-left-click of the mouse displays the full Collection or Delivery Record. This may be viewed or edited.
The following print selection types are available by selecting the down-arrow button to the right of this field:
- Collections by Branch
If this option is selected then the required Branch must be selected in the field below. All of the collection records for the selected Branch are then presented in the Selection Display box.
- An individual collection may be printed by highlighting with the mouse and selecting the
- Several collections may be printed by highlighting the required movements using the standard windows Shift and Ctrl selection commands and selecting the
- All collections may be printed by selecting the Select All command button with the mouse and selecting the
- Deliveries by Branch
If this option is selected then the required Branch must be selected in the field below. All of the delivery records for the selected Branch are then presented in the Selection Display box.
- An individual delivery may be printed by highlighting with the mouse and selecting the
- Several deliveries may be printed by highlighting the required movements using the standard windows Shift and Ctrl selection commands and selecting the
- All deliveries may be printed by selecting the Select All command button with the mouse and selecting the
- Single Vehicle
If this option is selected then the required Registration must be selected in the field below. All of the movement records for the selected vehicle Registration are then presented in the Selection Display box.
When the drop-down arrow is selected this field presents a different search box dependent upon the selection made within the Search Type field above.
If Collections by Branch or Deliveries by Branch is selected then this field is used to select the appropriate branch i.e. the branch/agent to have carried out the movement(s) e.g. NEW (Newbury). Selection of the ellipsis button immediately to the right of this field displays a Branch Records List Box which displays a list of current available branches from which to select. Only valid branch codes may be used. These are set-up in the Branches menu option in the Miscellaneous Menu within the Movement Control Module.
If Single Vehicle is selected then this field is used to select the appropriate vehicle Registration. A single-left-click of the ellipsis button displays a Movement Registration search form that enables selection from the current available vehicles. The cursor is located in the search field. Key part or all of the required registration number (in upper case characters) and select the Registration command button. Vehicles matching the entered criteria are displayed and, having selected the required vehicle by highlighting with the mouse, the OK command button is used to confirm this selection and the movements associated with the vehicle are returned to the Selection Display area of the Print Collections and Deliveries screen.
There are two command buttons available for selection within this screen. They are as follows:
Resets all selections that has been made within the Selection Display area. This option avoids having to deselect all selections individually.
Selects all of the movement records presented within the Selection Display area for printing.