Billing

Overview

Selection of the icon from the Contract Funding form opens the Billings form. This form initiates the following sequence of events :

Generation of Self Billing Invoice: System looks at the agreement to establish if it has a Finance House allocated against it in the Agreement 2 Tab. It then establishes if the agreement has been self-billed up to this point or not. The system then generates (and prints to the currently selected printer) the self billing invoice to the finance house that is funding the agreement.

Posts to Transaction Log: All those self billing invoices meeting the selection criteria are posted to the transaction log.

Status set to X: All transactions posted to the transaction log are set to a status of X and transferred to the Nominal Ledger Invoice Buffer.

Relevant Daybooks Printed: Daybooks in the Purchase Ledger must be printed so that the transactions are posted to the appropriate accounts (as defined in the Agreements 2 Tab. This may be done manually by the user or within Timed Operations overnight.

What do you want to do?

• View the Contract Funding Billing form details
• Access the Contract Funding Billing process

See also:

• Menubar and Toolbar

To access the Billing form:

1. From the Master Menu, select the Fleet Kompact option and Company required.

   The Kestrel Kompact Menu is displayed.

2. Select the Contract Funding option.

   The Contract Funding form is displayed.

3. Select the icon.

This form is split into six parts that are as follows:

Title Bar

In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.

Menubar and Toolbar

• File

• Tools

• Admin

• Help

Menu	Icon	Description
File > Exit		Enables the Billings form to be exited.
File > Search		Searches for all agreements that have outstanding regular rental invoices that meet the selection criteria that is entered. The system then displays a Printer Selection List Box form so that the required printer on which the regular rentals are to be printed may be selected. Following selection of the appropriate printer the OK command button proceeds with the regular rental invoice procedure. Agreements are merely reported on until the Post to accounts check box is selected below; only then are postings made for regular rentals.
Tools > Search		Displays the Search option that searches for all funded agreements that have outstanding postings that meet the selection criteria that is entered. A Searching Agreements message is displayed in the Progress Bar. An Accounts Postings Run form is displayed prompting ??? agreement(s) found to process. Are you sure you wish to continue? (where ??? is the number of agreements found to process). Selection of the Yes command button results in the display of the Printer Selection List Box form so that the required printer on which the postings reports is to be printed may be selected. Following selection of the appropriate printer the OK command button proceeds with the monthly postings procedure.
Admin > Administrator		Accesses Administrator mail and diary functions.
Admin > CRM		Accesses the CRM module and its associated Company, Customer and Vehicle records.
Help >		Provides online access to context sensitive help for the current application using the default browser.

Status Bar

The Status Bar provides general information regarding the selected vehicle and contract details. It remains visible for all maintenance operations precluding the need for the maintenance controller to switch forms in order to access general information.

Billing Dialogue Box

This area of the form displays a number of fields that act as selection criteria for locating the required monthly postings to be made.

Funder: Postings search routine can limit the production of postings to: a specific funding house only (by entering a Purchase Ledger Account for the Finance Company used for the funded vehicle within this field); all funding houses (by leaving the question marks in place within this field); or, a number of customers (by using the question mark wild cards - for example, FRE????? would find all funding houses whose name begins with FRE.

Selection of the button immediately to the right of this field displays a Supplier Accounts form that enables an existing account record to be found.

The postings search routine can also limit the generation of postings by date criteria. Transactions on or between the dates entered in these field are posted.

In Month: Date for the start of the period to be invoiced/posted.

By clicking-on the button to the right of the date field a monthly diary form is displayed in order to assist in establishing the correct date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the date field.

To Month: Date for the end of the period to be invoiced/posted.

By clicking-on the button to the right of the date field a monthly diary form is displayed in order to assist in establishing the correct date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the date field. This field defaults to the end-of-month date (which is typically when the monthly postings are run.

Invoice Date: Enables selection of the required invoice date for the self-billing invoices. The button may be used to edit the date using the internal calendar.

Progress Bar

A series of blue squares display the progress that is being made within the search process.