When an approval is rejected, the Rejection Reason code field in the Invoice Details Tab of the approval may be entered for reporting purposes. The Rejection Reasons Codes tables is held within Miscellaneous Options. However, once a rejection reason has been entered then the Print Authorisation Rejection option may be taken from the Tools menu to print a document to send with the returned invoice to the supplier. This document is a standard Kompact format and it is held against the associated Rejection Reasons record.
What do you want to do?
To access the Authorisation Rejection Print form:
From the Master Menu, select the Fleet Kompact option and Company required.
The Kestrel Kompact Menu is displayed.
Select the Contract Management option.
The Contract Management form is displayed.
Select the 
icon.
The Contract Search form is displayed.
Enter the appropriate information to locate the required agreement.
Select the 
icon.
Select the 
icon.
Select the Invoice Details Tab.
The Invoice Details Tab is now displayed.
Enter the appropriate Rejection Reason Code.
Select the Invoice Details Tab.
Select the Tools menu.
Select the Print Authorisation Rejection option.
This form is split into four parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
Destination:
A series of mutually exclusive option/radio buttons that enables the appropriate print output to be selected:
- Print Printer (Main Spooler)
Directs the printed document to the currently selected printer (shown in parentheses) which may be the main spooler or, alternatively, a local KPrint printer, for example.
- Fax
Enables the document to be directly faxed to a customer, for example, utilising the modem attached to the server.
Generates the document within an format enabling it to be emailed directly to the appropriate party.
Additional Text:
Enables entry of additional text allowing full explanation for approval rejection.
