This Tab enables entry of invoice details following receipt of the physical invoice.
Note: Following entry of the required details, the invoices
may then be subsequently posted via the
icon.
To access the Invoice Details Tab:
From the Master Menu, select the Fleet Kompact option and Company required.
The Kestrel Kompact Menu is displayed.
Select the Contract Management option.
The Contract Management form is displayed.
Select the 
icon.
The Contract Search form is displayed.
Enter the appropriate information to locate the required agreement.
Select the 
icon.
Select the 
icon.
Select the History Tab.
Single-right-click and select the Recall option.
Select the Invoice Details Tab.
The following fields are contained within the Invoice Details Tab:
Repairer Reference: The repairer's invoice number is typically entered in this field.
Note: The system does not allow duplicates.
Repair Invoice Date: The date on the repairer's invoice. The date may be entered manually or, alternatively, the
button may be used to select the required date.
Approval held: A tick within this checkbox denotes that the approval has been held (if there is a query against it) and as such cannot be posted.
Rejected: A tick within this checkbox denotes that the approval has been analysed and rejected as invalid. A rejected approval cannot be posted.
Rejection Reason Code: Two fields. The first field displays the rejection reason code; the second field displays the full rejection reason description. This functionality is enabled if the Use Rejection Reasons and Codes checkbox is ticked within the General Tab of System Parameters. Selection of the
Customer Order Ref: The Customer Order Reference number. This field is typically populated if the maintenance approval contains an expensive recharge item for which a customer order number is required so that it is more certain to be paid.
Internal Ref: The approval number.
Beneath the fields contained within the Invoice Details Tab is an Approval Item Line Grid for all approval lines created within the Repairer Tab. Each of the columns contained within the item line grid may be amended by way a single-right-click and selection of the Amend option from the pop-up sub-menu. This accesses the Issue Approval form where the existing values may be edited. These columns are described below:
Class: The approval Class code.
Op: The approval Operation code.
RTS Code: The RTS Repair code selected at the time of creating the approval e.g.BDAEIRIAL.
Value: The total repair value for this particular repair item line. This is the net cost excluding VAT.
Note: Costs are entered at repair/item job line level. For each item of maintenance work being carried out (e.g. a service and a pad replacement) an issue line is to be created for each repair/job. Each job line is then costed.
VAT Value: The VAT value is calculated from the system default VAT element during the creation of an approval.
Total: The total line value i.e. the net value plus the VAT value. This is generated by the system once the Value and VAT value are populated
Description: The system displays the RTS description held against the selected RTS Code. If necessary this description can be amended at the time of creating the approval.
Recharge: The cost to be recharged to the customer for this repair item line (if applicable).