The Misc Tab enables entry of miscellaneous details with regard to the administration of an approval.
Prior to entering the miscellaneous details against an approval the correct approval must first be located. This may be done from the Maintenance Control form by selection of the Recall option from the Approval Menu or utilisation of the 
icon form the toolbar. This initiates the Approval Search form which is used to locate, select and open a particular approval record by way of a number of alternative selection criteria methods.
Following selection of the required vehicle the Maintenance Control Tab, covering the top half of the form, is populated with the appropriate data taken from Fleet Global Review and the Misc Tab may now be selected.
The following fields are contained within the Misc Tab:
Issued: The date on which the approval was issued. This field cannot be edited.
By: The User ID of the person who initially creates the approval. This field cannot be edited.
Amended: The date on which the approval is last amended. This field cannot be edited.
By: The User ID of the person who last amends the approval. This field cannot be edited.
Follow-up Date: The maintenance approval may relate to, for example, a part that is not in stock and in this case a follow-up date may be entered. A RepGen report may be generated to access and report on follow-up requirements.
Follow-up Time: The maintenance approval may relate to, for example, a part that is not in stock and in this case a follow-up time may be entered. A RepGen report may be generated to access and report on follow-up requirements.
Driver Name: The driver i.e. the target record attached to the agreement/vehicle. The driver may be attached to the agreement via Contract Review driver icon.
Driver Telephone: The driver's telephone number.
Notes: The maintenance approval may relate to, for example, a part that is not in stock and in this case a follow-up date may be entered. The requirements may be entered here e.g. Parts not available for 72 hours. A RepGen report may be generated to access and report on follow-up requirements.
Grid:
Beneath the fields contained within the Misc Tab is an Approval Item Grid for all approval lines created within the Approval Issue Tab. The following fields are displayed:
Reason: Entry of a Repair Reason Code is required. Enter the required code if known (followed by the Tab key) or, alternatively, select the ellipsis (...) button immediately to the right of this field to initiate a Reason for Repair search. A single-left-click of the ellipsis button displays a Reason for Repair Code search form that enables selection from the current available repair codes. The cursor is located in the search field. Key part or all of the required repair code and select the Reason Code command button. Repair codes matching the entered criteria are displayed and, having selected the required code by highlighting with the mouse, the OK command button is used to confirm this selection and return to the Approval Item Grid. The cursor is now positioned in the next column.
Quantity: Input the quantity of items to be issued against this particular repair item line. This is for notational purposes only.
Value: The repair value for this particular repair item line. This is the net cost excluding VAT.
An estimated value must be entered if the Estimate Mandatory on Item Issue checkbox is ticked within System Controls.
Note: Costs are entered at repair/item job line level. For each item of maintenance work being carried out (e.g. a service and a pad replacement) an issue line is to be created for each repair/job. Each job line is then costed.
Using this method of entry for item repair lines requires that the Value for both parts and labour is defaulted onto the system as a "parts" cost. These costs can later be amended and split out into parts and labour.
VAT: Automatically entered by the system following entry of the Value. The VAT value is calculated from the system default VAT element (from the Private VAT Code or Commercial VAT Code field within System Controls) but this may be amended.
Total: The total line value i.e. the net value plus the VAT value. This is generated by the system once the Value and VAT value are populated.
Session:
Repair Description: The system displays the RTS description held against the selected Reason Code. If necessary this description can be amended.
Recharge Value: The cost to be recharged to the customer for this repair item line.
After completion of the first repair/job item line the Tab key is used to move to the next repair item line. Each successive repair item line is entered in this way up to a maximum of 99 lines or the maximum approval limit for the selected customer is reached (this is defined within the Max Approval Limit field of the Maintenance Control Tab within Address Groups). If the approval limit is reached the following warning message is displayed Total approval would exceed the permitted customer maximum approval value and no more item lines may be entered.
Following entry of the final repair item line the approval is typically saved by selection of the
icon.
Provided that the Show Approval on Hist Review checkbox is ticked within the General Tab within System Parameters this approval now appears in the History Tab in a red typeface.
Additional information can be related to each of the repair item lines by utilising the preferred method of issuing an approval via the Authorisation form.
Buttons:
To access this form simply single-right-click on the required repair item line. A mini menu is displayed containing the following menu options.
Create: Enables subsequent job lines to be created within the current approval.
Amend: Enables job line details that have been input to be amended.
Display: Allows the selected job line to be displayed.
Delete: Enables previously created job lines to be deleted.
Policy Claim: If the repair work being carried out is subject to a policy claim this option enables the policy details to be held against the approval.
Reject: Produces a rejection letter against the approval.
Relief Vehicle Hire: Enables the entry/review of relief vehicle details.
Schedule Link: If the job line/maintenance repair item being carried out is a service schedule item this option calls up the Vehicle Service Schedule Item Link.
Cost Saver: This is a form for recording any savings made by the maintenance controller through negotiation with the repairing garage. The field is displayed within the Authorisation form. A RepGen report may be created to identify such items.