The Release Renewals Tab is used after the Create Renewals Tab has been used to create the renewal records to release, print and post some or all of these transactions.
To access the release renewals tab:
From the Master Menu, select the Fleet Kompact option and Company required.
The Kestrel Kompact Menu is displayed.
Select the Contract Management option.
The Contract Management form is displayed.
Select the Accounting menu bar from the icon menu on the left of the form.
Select the 
shortcut.
Select the Release Renewals Tab.
The following date fields are used to retrieve the renewal records that have previously been created by the Create Renewal Tab and select the required posting date. Renewal records can be retrieved for a particular date range.
Renewals From: The renewals search routine can limit the retrieval of renewal records by date criteria. This field is used in conjunction with the following Renewals To field in order to establish a range of dates between which renewals are to be invoiced for agreements. Renewals due on or after the date entered in this field will be invoiced.
By clicking-on the
button to the right of the date field a monthly diary form is displayed in order to assist in establishing the correct date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the date field. This field defaults to today's date.
Renewals To: The renewals search routine can limit the retrieval of renewal records by date criteria. This field is used in conjunction with the previous Renewals From field in order to establish a range of dates between which renewals are to be invoiced for agreements. Renewals due on or before the date entered in this field will be invoiced.
By clicking-on the
Posting Date: The posting date for the renewals. This field defaults to today's date but can be edited.
By clicking-on the
Refresh: The Refresh command button displays the records applicable to the selection criteria.
Renewals Grid
The Renewals Grid displays all of the renewal records that have been created and selected as available for release via the date selection criteria. The values for individual entries (Actual/Budget values, Account, etc) may be edited prior to release. In addition, records may be tagged for Hold on an individual or ALL basis.
A single-right-click on any transaction record line within the grid displays a pop-up sub-menu containing a variation on any of the following options:
Hold: Tags the transaction record line within the grid as H to denote Hold.
Release: Tags an individual transaction record line as Y to denote available for release.
Sorn:
Edit: Displays the Edit Renewal Details form so that the values for individual entries (Actual/Budget values, Account, etc) may be edited prior to release.
Edit Comment: Displays a renewals comment pop-up form to enter a text comment against the renewal record. An icon is placed within the Txt column to denote this fact.
Delete: Delets the renewal record from the release batch.
Release All: Tags all of the transaction record lines within the grid as Y to denote available for release.
Hold All: Tags all of the transaction record lines within the grid as H to denote Hold.
Sorn All:
Once the definitive list of renewal records has been established then the
icon is used to
release the records. Transactions are generated, posted to the transaction log and ultimately,
posted through to accounts. The renewal dates on the affected individual agreements are also
updated.
The following fields are displayed for each renewal record:
Agreement: The agreement number associated with the vehicle to which the renewal is applicable.
Regno: The vehicle to which the renewal is applicable.
Start: The date on which the contract starts [FK.agree.START] .
Due: The date on which the renewal is due.
Actual: The actual cost of the renewal (this value may be edited and not necessarily the same as the budgeted value.
Budget: The original budgeted cost of the renewal.
Rech Value: Any part of the renewal cost that is to be recharged to the customer.
R: The release flag. This may initially be blank. A H denotes that the Hold or Hold All option has been used to place the transaction on hold and make the renewal unavailable for release. A Y denotes that the Release or Release All option has been used to make the transaction available for release.
Vehicle Description: The full vehicle variant description for identification purposes.
Txt: Displays an icon when renewal text has been entered against the record via the Edit comment option.