Overview
The system controls play an important part in the default settings and values in much the same way as the system parameters. The values that are controlled here are not able to be amended by the user.
The System Controls form is used to define (at set-up) the unique sequential numbers to be automatically generated by the system for various functions within the Fleet Kompact module.
Default control limits set at global level may be set-up within Fleet Kompact / Kerridge Utilities / Control Defaults if necessary.
Note: System Controls are only editable from Company 00.
To access the System Controls form:
From the Master Menu, select the Fleet Kompact option and Company required.
The Kestrel Kompact Menu is displayed.
Select the System Maintenance option.
The System Maintenance menu is displayed.
Select the System Controls option.
The form is split into four areas which are as follows:
Title Bar
In addition to displaying the form name the Title Bar provides a number of useful buttons.
System Controls Dialogue Box
The top of this dialogue box displays the following details:
Company Identifier: The Company field displays the company number for the company that is currently being accessed i.e. 01.
This area beneath contains the following data:
Sequence Numbers
Next Agreement Number: Next unique sequential agreement number to be automatically generated by the system.
Next Audit Number: Next unique sequential record number to be allocated to an audited event.
Next Event No.:
Next Transaction: Next unique sequential invoice/credit number to be automatically generated by the system.
Next Batch Number:
Next Approval: Next unique sequential maintenance approval number to be automatically generated by the system.
Next Progress Number: Next unique sequential order progress number to be automatically generated by the system.
Last Funding Number: Next unique sequential funded agreement number to be automatically generated by the system.
Last Booking Reference: If the Use Maintenance Booking Reference check box is selected in the General Tab of System Parameters then the maintenance booking functionality is enabled. This generates a booking reference number which is independent of the maintenance approval number (although it does function in the same way as the approval number generation process i.e. it is a unique sequential number and there is only one booking reference number per approval). The booking reference number is generated by the Last Booking Reference System Control and is subsequently held and displayed in the Misc Tab of the Maintenance form. The Booking Reference field is populated with the Last Booking Reference + 1 when the
icon is selected to generate an approval.
Current Accounting Process
Current Process:
User ID:
Partition:
Escalate Tab
These 3 system controls are used within the Escalation Process.
Cost Percentage: Set to the latest Cost Interest rate. This is used as part of the calculations for Lease income, Contract Depreciation & Tax depreciation.
Prime Percentage: Set to latest Prime interest rate as released by Central Government. This is used as basis for the calculations of the Customer Finance Rental.
Last Interest Update Date: Date on which the last change in the Prime interest rate occurred.
Command Buttons
A number of command buttons are available. Some buttons are context sensitive and are dimmed and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exit: Exits the System Parameters form and returns to the System Maintenance menu.
Help: Provides online access to a context sensitive Help form.
Create: Enables the creation of an additional record. Mutually exclusive option buttons allow this to be done in one of the two following ways:
Blank: Used if a new record is to be set-up without utilising existing criteria.
Copy: Copies the values within an existing "nearest match" record so that only required values need be edited.
Amend: Provides the facility for editing the set-up options of the current record. No edits can be made to a record until the Amend button has been selected.
Delete: Deletes the currently selected record.
Save: Saves any amendments made to system parameters and returns to the System Maintenance menu.
Cancel: On first accessing the form this command button is dimmed. Following selection of the Amend button the Cancel option then becomes available to enable any edits to a record to be cancelled.
Message: This is not a command button. This box is a way of displaying messages with regard to the status of the current record for example, "Record Secured OK"
Ad-hoc: Selection of this button displays a further form that provides an Ad-hoc Report Generator for the creation of quick query reports to form.
Setup: Selection of this button displays a further form that provides an itemised display of all the selection criteria for the current record.