Accessed via Contract Review and selection of the Profi Tab.
Selection of the Profi Tab enables a review of the budget values for the contract. Profi is simply a truncation of the term Profit Make-up. This is the central area for the contracts financial breakdown and represents the records that are read by the core contract administration periodic procedures to generate postings where necessary.
What profi lines are displayed is dependent upon the elements selected from the quotation product which the profi grid effectively mirrors. Each budget line is represented by a source code indicating the type of record. By clicking on the column header marked Src the data is sorted into source code order. The data can also be sorted in order of its actual name by clicking on the column header marked Description. By default the records are presented in sequence number order which is purely the sequential way the system stores the information.
Selecting any individual line presents a detailed breakdown of the record selected. At priority within this detail screen these values can be amended to create new budgetary lines.
One of the Convert Quote processes is to establish the quotation product elements and retrieve the appropriate nominal codes for the corresponding profi record.
This data is retrievable from the FC.maint file.
Note: If the View Vehicle Financials Priority priority is set within the Details Tab of System Parameters in Fleet System Management then, if the user does not have sufficient priority, the financial information contained within this form is withheld and a series of asterisks is displayed. Bonuses and any items with a source of S are hidden and cannot be drilled into unless the user has the correct priority.
The Profi Tab Dialogue Box contains the following data fields:
The full description of the profit make-up line (which effectively mirrors the description of the corresponding product element within the quotation).
Essentially the VAT Assumption breakdown code. This is essentially blank for many of the profi records but may contain an F (to denote Finance element) or M (to denote Maintenance element) for the rental or income profit makeup lines.
The contract month from which the profit makeup lines commence posting. A 0 denotes an advance contract payment (+ the first month).
The contract month at which the profit makeup lines cease posting. A 0 denotes an advance contract payment (+ the first month).
The system posts a periodic value for every period value contained within this field i.e. a 1 denotes that a periodic payment is made every month whilst a 12 denotes that a periodic payment is made every 12 months (for an annual payment contract).
Note:A periodic value is posted, for each Profi line, for every period value contained within the Skip field. However, it should be noted that this is overridden when the Schedule Basis determines that this should be so i.e. for a profi line with a Schedule Basis that is defined as Reverse Rule of 78, for example, posts periodic values that are determined by the reverse rule matrix.
The periodic value that is to be posted for the period contained within the Skip field.
The total budget value to be posted for the profit make-up line i.e. the Total Value multiplied by the number of periodic payments made within the contract (for example, if the From column value is a 2 and the To coumn value is 34 then there would be 33 periodic payments.
The values that have been posted to the profit make-up line to-date.
The date on which the to-date values were last updated.
Note: Within the Lease Type set-up form there is a Next Invoice Date field within the Invoice Control Tab. Within Timed Operations periodic procedures the system validates that invoicing has been run up to the date contained within the Next Invoice Date field. If the system determines that the date is equal to the Next Invoice Date field then invoicing is run for this lease type and values are posted which up date the To-Date field above; the Last Posted field is also updated at this time.
Note:The Next Invoice Date must be moved on manually.
The makeup source associated with, and representing, the Description. However, it is far more useful to interrogate a source code of E within a RepGen report than it is to utilise the description of Initial Rental.
The nominal ledger credit expense code associated with the Profi record. This is populated via the Convert Quote option via the associated quotation product element.
The nominal ledger debit expense code associated with the Profi record. This is populated via the Convert Quote option via the associated quotation product element.