This table is used as part of the process that allows the auto-allocation of the correct cost centre at the date of operation. The auto allocation is carried out using this user-defined table which is maintained by the leasing company.
The table contains the following fields: Branch Code; Identifier (Y/N); and Cost Centre.
Behind every single fleet vehicle the system holds allocated cost centres. This table is used to allocate the cost centres where the identifier = Y. This is achieved by performing a comparison each day. If the identifier on the day of the comparison is Y against the branch then the cost centre for the fleet within the branch is updated. At all times, it is the vehicle’s owned location which drives the cost centre allocation. For example vehicle AB52ABC is at owned location SAR. This is held within the location cost centre table; if the identifier = Y then the cost centre is updated on the individual vehicle list via the Update Owned Location Cost Centres process. If the identifier = N then the cost centre is not updated.
In addition to cost centres allocated against the fleet, cost centres may also be allocated against the maintenance approvals at the time of the approval date i.e. when the approval was raised on the system. When the approval is posted the system posts against the cost centre held against the maintenance approval. It is then possible to report on the cost centres held against the maintenance approvals.
What do you want to do?
To access Location Cost Centres:
From the Master Menu, select the Contract Administration option and Company required.
The Contract Administration Menu is displayed.
Select the Miscellaneous Options option.
The Miscellaneous Options Menu is displayed.
Select the Maintain Location Cost Centres option.
The Location Cost Centres form is displayed.
The Location Cost Centres form is displayed when the Maintain Location Cost Centres option is selected from the MISCELLANEOUS OPTIONS menu.
The Amend option is covered below, during which the content of each of the fields held against the Location Cost Centres is explained.
Branch code: The branch code field. Input the code required or use the
search facility to locate it. The ellipsis button performs a lookup to the GB.locat file so that only valid locations may be selected.
Identifier: This field only accepts entries of Y or N. If the identifier on the day of the comparison is Y against a specific branch then the cost centre for the fleet within the branch is updated.
Cost Centre: The cost centre held in the GB.locat file for the owned location that matches the FC.locccBRANCHCD. This auto-populate if the IDENTIFER = Y and be a mandatory user input if the IDENTIFER is = N.
Last Update Date: The date on which the Update Owned Location Cost Centres process last updated this cost centre. This is set with the system date that the record was created and updated when the record is amended and saved.
Last Update User: The user id of the person who ran the Update Owned Location Cost Centres process that last updated this cost centre. This is populated with the userid of the user who creates the record and updated when the record is amended and saved.
COMMAND BUTTONS:
Exit: Returns to the MISCELLANEOUS OPTIONS menu.
Save: Saves the Location Cost Centres code details.
Cancel: Aborts the amendment process and returns to the initial menu without saving amendments to the Location Cost Centres code.
