The system controls play an important part in the default settings and values in much the same way as the system parameters. The values that are controlled here are not able to be amended by a typical user.
The System Controls form is used to define (at set-up) the stationary formats to be used when printing delivery and collection documents. The controls may be viewed or edited. If amendments are to be made then the Amend button is to be selected first, then Save is to be selected upon completion. Cancel may be selected at any time to exit without saving any amendments.
The changes only come into effect upon exit of the Movement control module and then returning to it again from the main menu.
Note: System Controls are only editable from Company 00.
To access the system controls:
From the Master Menu, select the Movement Control option and Company required.
The Movement Control menu is displayed.
Select the System maintenance option.
The FD System Maintenance menu is displayed.
Select the System controls option.
The System controls form is displayed.
The System controls form is displayed when the System controls option is selected from the System Maintenance menu.
The screen is split into four areas which are as follows:
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
Company Identifier: Displays the company number for the company that is currently being accessed e.g. 00.
What do you want to do?
This area consists of two tabs:
Details Tab:
The following items may be edited:
Delivery Note Format: The stationary format code to be used for the printing of delivery documents.
Align Delivery Print: An indicator to show if the delivery stationery requires aligning prior to printing; this will not be needed if you normally use Kprint.
Collection Note Format: The stationary format code to be used for the printing of collection documents.
Align Collection Print: An indicator to show if the collection stationery requires aligning prior to printing; this will not be needed if you normally use Kprint.
Date Default: An indicator to denote that the system date is to be defaulted into all newly created delivery or collection records.
Reports Tab:
In many parts of the system an administration option is now available within the menu bar and tool bars. Amongst other options the administration facility enables access to a Quick Reports facility. This displays a list of user-defined reports applicable to the current process. Once written within RepGen reports may be selected for inclusion within this menu list within the Reports Tab.
The following fields are displayed:
Quick Mail Format: A pre-defined email relevant to the specific module area from which it is accessed (in this case, Vehicle Movements). This field displays the chosen Stationery Format code which is used to define the email layout e.g. KFM (see Reports & Enquiries / Report Generator / Format Stationery).
Quick Report (1-10): A user-defined report applicable to the Vehicle Movements module that may, as a result of being selected within the Reports Tab is available with the Admin/ Quick Reports option within Vehicle Movements. This field displays the chosen Report code e.g. K03 (see Reports & Enquiries / Report Generator).
Command Buttons:
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exit: Returns to the System Maintenance menu.
Help: Provides online access to context sensitive help for the current application using the default browser.
Save: Saves the new values for the system parameters.
Cancel: Cancels the amendment process and returns to the System Maintenance menu.