The Details2 Tab is used to define general top-level system defaults for the Terminations module.
The following fields are displayed:
Automatic Days: Number of days prior to the end of the contract after which the system creates automatic records within the termination system.
Archiving:
Archive Days: Number of days after washout that automatic archiving of data is allowed.
Date Range (From): Start date for the archiving period.
Date Range (To): End date for the archiving period.
Note: Typically, if the From/To dates are set then the system selects FM type contracts based on the Termination Final End Date; if they are not FM type contracts then the Last Movement Date (FM.motor.STATDATE) is used. If the From/To dates are not populated then the same logic is used only if the Disposal Date plus the Archive Days is less than today's date.
Tip: These parameters are used in conjunction with the Vehicle Archiving option.
Posting History Check: Indicates that the posting history should be zero before an agreement can be archived. If cleared, no check is made on phist balance.
Excess Basis: Calculation used for periodic excess/under charges. For example, 50% of outstanding rentals or Early Termination.
Note: Excess basis is used in conjunction with the Raise Excess charge routine so the system knows which nominal codes to assign to them. The normal Raise XS charge routine posts to FT.charge before going to ipend, whereas the Annual and XS DUE routine post directly to ipend.
Max early return days: Maximum number of days that a contract will be treated as a Normal termination (rather than an Early termination) when entering the Actual End Date during the Final procedure.
Note: The earliest Actual End Date allowed is the Contract end date minus the Max early return days.
Force Re-Quote: Prompts for a re quote if the ET quote is greater than this number of days.
Final Variance: Maximum difference allowed between quoted end miles and Final end miles.
Early Charges: Indicates at which stage early charges are raised. You can select a stage, either T (Termination), or A (Acceptance).
Warning: This field should always be set to a value of T unless all implications are fully discussed with a Fleet consultant.
Excess/Under VAT: Indicates that Excess/Under charges are subject to VAT.
Contract Hire VAT: Indicates that Contract Hire charges are subject to VAT.
Part-Month Credits: Indicates that part-month credits are given for Contract Hire rentals for early terminations.
Credit WDV Profit: Indicates a deduction of the WDV profit from the final charge.
Refurbishment invoice type: Invoice type used for refurbishment invoices.
Note: Invoice types are created and maintained on the Fleet System Management > Miscellaneous Options > Invoice Types form.
Self Billing:
Invoice Debit Code: Self-billing invoice debit code.
Invoice Credit Code: Self-billing invoice credit code.
Recharge Invoice Type: Self-billing recharge invoice type.
Contract purchase charges:
Charges Split: Indicates that charges are split between Finance and Maintenance.
Rentals: Indicates that the Rentals (Finance) are subject to VAT.
Maintenance: Indicates that the Maintenance rentals are subject to VAT.
Residual VATable: Indicates that the Residual Value is VATable if it is recharged to the customer.
Excess and Under: Indicates that the Excess Mileage is calculated on Contract Purchase agreements.
