This option is used for the creation and on going maintenance of the budget types you wish to hold. Remember that a 'budget' type has to be set up for current year actuals. (this particular budget type is one of the system parameters. It is essential for the system to know which section of your budget files to use when transferring actuals from the Nominal Ledger).
To review budget types:
The MANAGEMENT ACCOUNTS menu is displayed.
The MISCELLANEOUS OPTIONS menu is displayed.
The Budget Types form is displayed.
The Budget Types form is displayed when the Budget types option is selected from the MISCELLANEOUS OPTIONS menu.
The budget type is a two character code, and it is usual to use codes that are easily remembered. For example, you might assign 'TB' to This year's Budgets, 'RB' for Revised Budgets and so forth.
In order to produce financial reports at least two budget types must be available, although it is not essential to have figures present in those budget types. New budget types can be added at any time.
The fields on the budget type record are as follows:
Description: Thirty character description of the budget type, for example 'Last year's budgets'.
Abbreviated description: Short version of the description (15 characters) which is used by the system to dynamically tailor screen displays where appropriate, and by one of the format commands.
It is also used as column headings in the 'Edit MA Budgets/Actuals'.
EOY copy to code: This field controls the destination at year end of the data held on the budget type in question. For example, on budget type 'CA'(current actuals) you can enter 'LA'(last year's actuals) in this field. If this field is left blank, then the data held is lost at the year end. The system will automatically make the transfer of values between data sets during the first Copy NL actuals to MA run of the new financial year.
EOY %age uplift: The percentage figure entered is used to automatically uplift figures as they are copied into their destination budget type at year end. Leave as zero in order to apply no uplift. The percentage entered can include two decimal places, and must be positive.
Edit priority: This controls the minimum priority a user must be in order to edit the record in question. Enter either a number in the range 0 - 9, or 'N' for no editing allowed.
Rebuild Drill down: Is the drill down to be rebuilt or not? (Y)es or (N)o.
BUTTONS
Exit : Returns you to the MISCELLANEOUS OPTIONS menu.
Help : Displays help on the current application using the default browser.
