This option provides a set of flexible budget management features which include:
Copying from one budget type to another. For example, a new budget type with some basic figures.
Adjusting a given budget type by a percentage
Applying a profile to an existing budget.
Removing a budget type.
All the above facilities can be run against a complete budget type, or a selected range of records within the budget type.
To adjust MA budgets/actuals:
From the Master menu select the Management accounts option and the company you require
The MANAGEMENT ACCOUNTS menu is displayed.
Select Miscellaneous options option
The MA MISCELLANEOUS OPTIONS menu is displayed.
Select the Adjust MA budgets/actuals option
A dialog box appears prompting you to select an item from the menu.
Selecting the option:
After selecting this option a dialog box is displayed with the following choices:
Multi-user
Exclusive
Select the appropriate choice and click the OK button.
The Adjust MA budget/actuals form is displayed.
The Adjust MA Budget & Actuals form is displayed when the Adjust MA budget/actuals option is selected from the MISCELLANEOUS OPTIONS menu.
Upon entering the form you are then presented with these four tab's
This tab allows you to copy data between two Management Accounts Budget Types. The parameters to be input on the Copy tab are:
Source budget type: Enter the code of the budget type you wish to copy from. There is a search facility available, activated by clicking the Ellipsis button
. Entry of an incorrect code generates an audible warning.
Destination budget type: Enter the code of the budget type you wish to copy to. There is a search facility available, activated by clicking the Ellipsis button
Cost centre range: This prompt requests two entries that are the 'from' and 'to' cost centres. At the prompt either enter valid cost centre codes, or leave blank to represent 'all'. For example, if both fields are left blank, all cost centres are included. Alternatively entering cost centre 10 in the first field and leaving the second one blank would include all cost centres from 10 onwards. There is a search facility available, activated by clicking the Ellipsis button
Expense code range: This operates as per the cost centre range, but defines the expense codes to be included. There is a search facility available, activated by clicking the Ellipsis button
Uplift percentage: This field can be used to add a percentage uplift while copying. If left as zero, then no uplift is applied. Type in 10 to uplift by ten per cent, and so forth. The uplift figure accepts up to two decimal places (and also negative figures to apply a downward adjustment) but remember that the budget records hold balances rounded to whole pounds.
Warning: The Copy tab overwrites existing balances in the chosen destination records.
Clicking the Adjust tab displays a form requesting details of the range of records to which you wish to apply a percentage adjustment. The input parameters are:
Budget type to adjust: Enter the budget type code to which you wish to apply your percentage adjustment. There is a search facility available, activated by clicking the Ellipsis button
Cost centre range: This prompt requests two entries, the 'from' cost centre and the 'to' cost centre. At the two fields either enter valid cost centre codes, or leave blank to represent 'all'. For example if both fields are left blank all cost centres are included. Alternatively entering cost centre 10 in the first field and leaving the second blank would include all cost centres from 10 onwards. There is a search facility available, activated by clicking the Ellipsis button
Expense code range: This operates as per the cost centre range, but defines the expense codes to be included. There is a search facility available, activated by clicking the Ellipse [...] button. Entry of an incorrect code generates an audible warning.
Uplift percentage: This field is used to apply the required percentage adjustment. If left as zero, then no uplift is applied. Type in 10 to uplift by ten per cent, and so forth. The uplift figure accepts up to two decimal places (and also negative figures to apply a downwards adjustment) but remember that the budget records hold balances rounded to whole pounds.
Warning: The Adjust tab overwrites existing balances in the chosen records.
Clicking the Profile tab displays a form requesting details of the range of records to which you wish to automatically apply the appropriate profile.
Note: That the profile used is that recorded on the expense code record as a 'default'.
Parameters to be input are:
Budget type to profile: Enter the budget type code to which you wish to apply your profile. There is a search facility available, activated by clicking the Ellipsis buttonCost centre range: This prompt requests two entries that are the 'from' cost centre and the 'to' cost centre. At this point enter valid cost centre codes, or leave blank to represent 'all'. For example, if both fields are left blank, all cost centres are included. Alternatively entering cost centre 10 in the first field and leaving the second blank would include all cost centres from 10 onwards. There is a search facility available, activated by clicking the Ellipsis button
Expense code range: This operates as per the cost centre range, but defines the expense codes to be included. There is a search facility available, activated by clicking on the Ellipse [...] button. Entry of an incorrect code generates an audible warning.
Clicking the Remove tab displays a form with the same input parameters as described previously for the Profile tab. However, the aim is to delete the specified range of records within the nominated budget type.
Warning: No automatic copy of the records being removed is made; therefore use this option with care.
The minor difference between this and the Profile tab is that the first input parameter on the form is described 'Budget type to remove'.
BUTTONS
Copy from CB to FB This button's text varies depending on the type of action selected and the budget types being actioned. It does however, result in the selected requests to be actioned.
Exit: Returns you to the MISCELLANEOUS OPTIONS menu. The other tabs are described in detail in the following sections.
Help : Displays help on the current application using the default browser.
