This option gives a detailed analysis of each WIP line or Purchase order number that have been created.
To access the Display Purchase Lines form:
The PURCHASE CONTROL Menu is displayed.
The Display purchase lines form is displayed.
The Display purchase lines form is displayed when you select the Display purchase line option from the PURCHASE CONTROL Menu.
This form gives a detailed analysis of each WIP line or Purchase order number created. The following fields may be viewed in either Grid or Column format.
WIP line or p/o number: Displays the WIP number and line number on the WIP or the purchase order number and line.
Sequence number: Displays the sequence number for each order line on the Purchase Order.
Raising VDU number: Displays the terminal id of the terminal that the purchase order was raised on.
Part number (packed): Displays the packed part number.
Date required: Displays the required by date as input at the time the purchase order was raised.
Order type: Displays the order type for the purchase order, this may be Stock, Vor, Warranty or Collect.
Discount category: Displays the discount transaction category from the WIP header discount type in POS system parameters.
Supplier code: Displays the account code of the supplier to whom the purchase order relates.
Purchase order no: Displays the purchase order number
Progress status: Displays the progress status of the purchase order. To determine the precise meaning this field must be read in conjunction with the state of order line field.
Account number: Displays the SL Account of the customer if the purchase order is a back to back customer specific purchase.
Customer order no: Displays the Customer order number entered in the VSB module.
Date created: Displays the date the purchase order was entered on the system.
Time created: Displays the time that the purchase order was entered on the system.
Remarks: Displays any remarks added to the purchase order in the purchase transaction form remarks field at the time of receipt.
Receive (0) return (1): Displays a number indicating if the line in question has been received or unreceived and how many times this has occurred, the number will increment by one on each time a line is received/unreceived.
Creating operator: Displays the operator id who created the purchase order.
Quantity required: Displays the quantity of the part ordered on the purchase order.
Customer code: Displays the vehicle registration if available, if not then customer order number will be shown if available.
Goods received no: Displays the GRN reference number entered onto the purchase order at receipting and would reflect the suppliers reference from their paperwork.
GRN sequence number: Displays the sequence number allocated by the system for each received parts line on the purchase order.
Ordering depot: Displays the relevant ordering company within your own structure.
Retail price: Displays the retail price for a single unit of the part.
Surcharge each: Displays the value of any surcharges applicable for a single unit of the part.
Purchase price each: Displays the purchase price of the part per single unit.
GRN date: Displays the date the goods where received onto the system.
Part number: Displays the unpacked part number
Quantity received: Displays the received quantity for the part.
Spare byte: Not currently in use.
Unit of measure: Displays the unit of measure for the part.
Received value: Displays the total value of the purchase price for the parts line.
Cost flag: Unused at this time.
Reference number: Dependant upon how the order was raised this may show Order number or GRN number or Supplier ref.
Reference line no: As above, can be either GRN sequence number or Purchase order or a combination.
State of order line: Displays the order line status, this should be used in conjunction with the progress status field to determine the overall status of the purchase order.
Goods variance each: Displays any variance on goods accepted at the time of Invoice verification and is the amount that will be written off.
Surch. variance each: Displays any variance on surcharges accepted at the time of Invoice verification, and is the amount that will be written off.
Purchase Ctrl inv no: Displays the purchase control reference at the time of Purchase verification.
GIS nominal code: Displays the Goods in Suspense nominal ledger code.
Vat code: Displays the Vat code applicable to the part.
Delete flag: Denotes that the purchase order line is set for deletion and will be deleted once the retention period has expired. This happens after invoice verification.
Purchase order line: Displays combination of WIP /line no.
Number of splits: Displays the number of times the parts line has been split on the purchase order.
Invoice key: Displays which method of invoicing will be used, by Delivery note or by Order number.
Stock analysis code: Displays the analysis code by which the part will be reported for sale analysis purposes.
Quantity advised: Displays the advised quantity from the supplier this is only used with electronic purchasing.
Local extended price: Displays the price of the parts in the local currency of the supplier if applicable.
Uplifts_1 - _5: Displays the uplift value(s) that apply to the part on the purchase order. Up to 5 uplifts may be applied. For example a freight charge.
Header log magic_1: Not currently in use.
Header log magic_2: Not currently in use.
Bin location: Displays the bin location that the part is normally held in.
Sale surcharge: Displays the value of any surcharges applied to the part.
Case magic number: Manufacturer specific, generally blank.
Duty paid quantity: Displays the quantity of the part for which duty was applicable and has been applied.
GRN audit sequence: Displays a number that used for audit purposes, each new GRN number increments this figure by 1.
Uplift NL code_1 - _5: Displays the nominal ledger code where the values for each of the uplift codes (1 - 5) ,described previously, will be posted.
Received location: Displays the location to which the parts have been received into, for example 1 for main stock. Up to 9 separate locations are available.
Mandatory reference_1: Displays any text entered in the free text 1 area of the purchase transactions form at the time of receipt
Mandatory reference_2: Displays any text entered in the free text 2 area of the purchase transactions form at the time of receipt
Uplift method_1 - 5: Displays the method used for each of the uplifts (1 - 5. Calculate indicates that the system will have made the calculation of the uplift for you on the purchase order for each part. Input indicates that the system will have expected a manual input of a value for the uplift on the purchase order. It is suggested that Line is not used.
Recalculate discount: Displays the type of recalculation that is performed on receipt of a purchase order. This is set by the Purchase order header initial record but may also be amended via the Purchase order header form itself for an individual purchase order. This may be Cost prices, Retail prices, Both or None.
Ordered Part No: Displays the original part number ordered if this has been superceded or replaced by a substitute
