The Maintain P45/P46 records option is a part of the internet in year movement returns system, the Maintain P45/P46 records option will only appear on the LEAVERS/JOINERS REPORTS menu if you are a priority 8+ user.
The main function of the maintain P45/P46 records option is to allow for the P45 or P46 records being submitted to be amended.
To access Maintain P45/P46 records:-
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Reports & enquiries option.
The PR REPORTS AND ENQUIRIES menu is displayed.
Select the Leavers/joiners reports menu option.
The LEAVERS/JOINERS REPORTS menu is displayed.
Select the Maintain P45/P46 records option.
The P45/P46 form is displayed.
The P45/P46 form is displayed when the Maintain P45/P46 records option is selected from the LEAVERS/JOINERS REPORTS menu.
Standard functionality exists that allows you to maintain records.
This option allows for each record type to be updated following the initial creation of the record using the Extract P45/P46 data option. Note though that if data is re-extracted using the Extract data option that any changes made are overwritten.
The uniqueness to each record is created by a combination of the employee number and record type.
Employee: The six digit employee number.
Tip: Click the Ellipsis button ![[...]](Ellipsis.gif){kind=small}
to select an employee from the employee record database.
Submission type: The type:- P45Part1, P45Part3 or P46.
The P45/P46 record consists of 2 different TABs. The information is self explanatory. Refer to the Add/modify payroll record - P45/P46 TAB for more detailed guidance.
Details Tab
This TAB contains the contents of the P45 or P46 records that are to be submitted.
What do you want to do?
Audit Tab
The audit data TAB is system maintained and may be used to check when and by who a payroll P45/P46 record has been created or amended.
The following fields are displayed on the Audit Tab. All of these fields are self-explanatory and thus no explanation is supplied.
Date created
Time created
Created by
Creation terminal
Date amended
Time amended
Amended by
Amendment terminal
What do you want to do?
What is the next process?
Your next step in the internet payroll process is for a priority 8 user to use the Live P45/P46 submission option to submit live data for a PAYE reference.
