SAP parameters are normally stored in a company 00 or global data file and used by all payroll companies on your payroll system. If however your payroll system contains a mixture of payroll companies treated as Small Employers for SAP recovery and not Small Employers for SAP recovery it is necessary to have a company specific data file for SAP parameters.
Warning: SAP parameters are automatically updated as a part of the annual payroll software update but they should always be checked after the update prior to calculating the first payroll of the new Pay As You Earn year for all payroll companies to ensure the correct rates are present.
If the top of the form shows a message There is only one global SAP parameter file therefore it only necessary to check the SAP parameters in a single payroll company then you only need to check the parameters in the one payroll company.
If the top of the form shows a message similar to Payroll companies 00 and 02 SAP parameter files therefore you should check the SAP parameters for each of these companies following annual upgrades then you should check the parameters in one of the companies other than a non 00 company listed, that is, not company 02 in this example and also in the non company/companies listed - company 02 in this example.
If the top of the form shows a message similar to There are more than 100 payroll companies with SAP parameter files therefore you should check the SAP parameters for ALL companies following annual upgrades then you should check as advised all payroll companies.
To access the SAP parameters
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the System maintenance option.
The PR SYSTEM MAINTENANCE menu is displayed.
Select the SAP parameters option.
The SAP parameters form is displayed.
SAP parameters form
The SAP parameters form is displayed when you select the SAP parameters option from the PR SYSTEM MAINTENANCE menu.
What do you want to do or be advised about?
Maintenance of the SAP parameters
The SAP parameters record consists of two TABs called SAP parameters and Audit.
To amend the SAP parameters record click the Amend button, make the amendments and click the Save button to save the changes.
SAP parameters Tab
Table identifier: This is system controlled and will always be set to SAP.
Maximum weeks SAP: The maximum liability in weeks of Statutory adoption Pay for any one employee.
Standard weekly amount SAP: Specifies the standard weekly rate that is to be used to calculate SAP weeks. Also SAP average pay x Earnings % will be used instead of the Standard weekly amount SAP if its value is less than the Standard weekly amount SAP.
Weeks service to qualify: When entering the placement date if the employee has not been with the company for at least the number of weeks given by Qualifying weeks before then the employee does not qualify for SAP. The system does however allow for the date to be processed.
SAP Earliest before: Governs the earliest date before the placement week date that payment of SAP can be commenced.
SAP Latest after: Governs the latest date after the placement week date that payment of SAP can be commenced.
Compensation %: The SAP recovery rate is used to calculate the total SAP NI compensation for the period as follows - SAP claimed x Compensation % / 100
SAP recovery rate: The SAP claimed is calculated as follows - SAP period pay x SAP recovery rate / 100.Earnings %: The earnings % is used with the SAP average pay when calculating the standard weekly amount.
Transition date: The date that SAP rules are last changed. This will be set to 01/04/2007 which is when based on the placement date that SAP payment is extended from 26 to 39 weeks.
Old SAP weeks: The number of SAP weeks to be used when the placement date is earlier than the transition date of 01/04/2007.
Old weekly amount: The old weekly amount of SAP to be used prior to the transition date of 01/04/2007.
Maximum SAP KIT days: The highest number of Keeping In Touch - KIT days that may be entered on a payroll record for reference purposes before the employee should start to loose a week of SAP for any weeks that the employee attended work.
What do you want to do?
Audit Tab
The Audit form is displayed when you select the Audit Tab from the SAP parameters form.
The audit data TAB is system maintained and may be used to check when and by who the SAP parameters record has been amended.
The following fields are displayed on the Audit Tab. All of these fields are self-explanatory and thus no explanation is supplied.
Date last edit
Time last edit
Last edit by
Terminal last edit
What do you want to do?
PUSH BUTTONS:
Exit: Returns you to the PR SYSTEM MAINTENANCE menu.
Help: Displays help on the current application in your default company browser.
Amend: Click the Amend button if wanting to amend the SAP parameters record for the current payroll company.
Save: Saves any changes that you have made to the SAP parameters form.
Cancel: Cancels any changes that you have made to the SAP parameters form and returns you to the PR SYSTEM MAINTENANCE menu.
Setting up different SAP compensation and recovery rates
In order for your payroll system to allow for different SAP compensation % and SAP recovery rates between payroll companies it is necessary for company specific SAP parameter data files to be created. Determine which payroll companies require recovery treated as Small Employers and then contact the software support department with the company details. Software support will create the company files for those companies that are to be treated as Small Employers.
Reporting of SAP
SAP may be reported from the following places:-
The Payroll, Reports & enquiries, Period reports menu option called SAP details
The Payroll, Reports & enquiries, Year-end reports menu option called Year to date SAP details
The Payroll, Reports & enquiries, Year-end reports menu option called P35 listing
The Payroll, Reports & enquiries, Year-end reports menu option called P11 report from log
What do you want to do?
