SPP parameters are normally stored in a company 00 or global data file and used by all payroll companies on your payroll system. If however your payroll system contains a mixture of payroll companies treated as Small Employers for SPP recovery and not Small Employers for SPP recovery it is necessary to have a company specific data file for SPP parameters.
Warning: SPP parameters are automatically updated as a part of the annual payroll software update but they should always be checked after the update prior to calculating the first payroll of the new Pay As You Earn year for all payroll companies to ensure the correct rates are present.
If the top of the form shows a message There is only one global SPP parameter file therefore it only necessary to check the SPP parameters in a single payroll company then you only need to check the parameters in the one payroll company.
If the top of the form shows a message similar to Payroll companies 00 and 02 SPP parameter files therefore you should check the SPP parameters for each of these companies following annual upgrades then you should check the parameters in one of the companies other than a non 00 company listed, that is, not company 02 in this example and also in the non company/companies listed - company 02 in this example.
If the top of the form shows a message similar to There are more than 100 payroll companies with SPP parameter files therefore you should check the SPP parameters for ALL companies following annual upgrades then you should check as advised all payroll companies.
To access the SPP parameters
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the System maintenance option.
The PR SYSTEM MAINTENANCE menu is displayed.
Select the SPP parameters option.
The SPP parameters form is displayed.
SPP parameters form
The SPP parameters form is displayed when you select the SPP parameters option from the PR SYSTEM MAINTENANCE menu.
What do you want to do or be advised about?
Maintenance of the SPP parameters
The SPP parameters record consists of two TABs called SPP parameters and Audit.
To amend the SPP parameters record click the Amend button, make the amendments and click the Save button to save the changes.
SPP parameters Tab
Table identifier: This is system controlled and will always be set to SPP.
Maximum weeks SPP: The maximum liability in weeks of Statutory Paternity Pay for any one employee.
Standard weekly amount SPP: Specifies the standard weekly rate that is to be used to calculate SPP weeks. Also SPP average pay x Earnings % will be used instead of the Standard weekly amount SPP if its value is less than the Standard weekly amount SPP.
SPP Earliest before: Governs the earliest date before the expected week of childbirth date or placement week date that payment of SPP can be commenced.
SPP Latest after: Governs the latest date after the expected week of childbirth date or placement week date that payment of SPP can be commenced.
Qualifying weeks before: When entering the matching week (if used for adoption purposes) or the expected week of childbirth date or placement date if the employee has not been with the company for at least the number of weeks given by Qualifying weeks before then the employee does not qualify for SPP. The system does however allow for the date to be processed.
Compensation %: The SPP recovery rate is used to calculate the total SPP NI compensation for the period as follows - SPP claimed x Compensation % / 100
SPP recovery rate: The SPP claimed is calculated as follows - SPP period pay x SPP recovery rate / 100.Earnings %: The earnings % is used with the SPP average pay when calculating the standard weekly amount.
Transition date: The date that SPP rules are last changed. This will be set to 01/04/2007 which is when based on the placement or EWC date that SPP payment may be made in part weeks to fit in with the payroll period dates.
What do you want to do?
Audit Tab
The Audit form is displayed when you select the Audit Tab from the SPP parameters form.
The audit data TAB is system maintained and may be used to check when and by who the SPP parameters record has been amended.
The following fields are displayed on the Audit Tab. All of these fields are self-explanatory and thus no explanation is supplied.
Date last edit
Time last edit
Last edit by
Terminal last edit
What do you want to do?
PUSH BUTTONS:
Exit: Returns you to the PR SYSTEM MAINTENANCE menu.
Help: Displays help on the current application in your default company browser.
Amend: Click the Amend button if wanting to amend the SPP parameters record for the current payroll company.
Save: Saves any changes that you have made to the SPP parameters form.
Cancel: Cancels any changes that you have made to the SPP parameters form and returns you to the PR SYSTEM MAINTENANCE menu.
Setting up different SPP compensation and recovery rates
In order for your payroll system to allow for different SPP compensation % and SPP recovery rates between payroll companies it is necessary for company specific SPP parameter data files to be created. Determine which payroll companies require recovery treated as Small Employers and then contact the software support department with the company details. Software support will create the company files for those companies that are to be treated as Small Employers.
Reporting of SPP
SPP may be reported from the following places:-
The Payroll, Reports & enquiries, Period reports menu option called SPP details
The Payroll, Reports & enquiries, Year-end reports menu option called Year to date SPP details
The Payroll, Reports & enquiries, Year-end reports menu option called P35 listing
The Payroll, Reports & enquiries, Year-end reports menu option called P11 report from log
What do you want to do?
