SSP parameters are normally stored in a company 00 or global data file and used by all payroll companies on your payroll system.
Warning: SSP parameters are automatically updated as a part of the annual payroll software update but they should always be checked after the update prior to calculating the first payroll of the new Pay As You Earn year for all payroll companies to ensure the correct rates are present.
If the top of the form shows a message There is only one global SSP parameter file therefore it only necessary to check the SSP parameters in a single payroll company then you only need to check the parameters in the one payroll company.
If the top of the form shows a message similar to Payroll companies 00 and 02 SSP parameter files therefore you should check the SSP parameters for each of these companies following annual upgrades then you should check the parameters in one of the companies other than a non 00 company listed, that is, not company 02 in this example and also in the non company/companies listed - company 02 in this example.
If the top of the form shows a message similar to There are more than 100 payroll companies with SSP parameter files therefore you should check the SSP parameters for ALL companies following annual upgrades then you should check as advised all payroll companies.
If the top of the form also shows a message It is recommended that you contact software support to review your system then you should contact your accounts software support team since the parameters found are not as expected.
To access the SSP parameters
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the System maintenance option.
The PR SYSTEM MAINTENANCE menu is displayed.
Select the SSP parameters option.
The SSP parameters form is displayed.
SSP parameters form
The SSP parameters form is displayed when you select the SSP parameters option from the PR SYSTEM MAINTENANCE menu.
What do you want to do or be advised about?
Maintenance of the SSP parameters
The SSP parameters record consists of two TABs called SSP parameters and Audit.
To amend the SSP parameters record click the Amend button, make the amendments and click the Save button to save the changes.
SSP parameters Tab
Table identifier: This is system controlled and will always be set to SSP.
Threshold and Value table
A grid consisting of up to eight different thresholds and values is present on the SSP parameters record.
Threshold: For a SSP record that is type START if the average weekly pay is below the first row threshold the employee is not paid SSP and the SSP record has the SSP threshold set to 0. If the average weekly pay is above the first row threshold but below the second row threshold SSP is payed and the SSP record and following LINKED records have the SSP threshold set to 1.
Value: The first payment value row represents the weekly rate of SSP to be used.
Other fields
Waiting days: The number of days sickness before an employee qualifies for SSP.
Minimum PIW (days): The number of days of Period of Incapacity for Work, PIW, that an employee must sustain to qualify for SSP.
Maximum linked PIW separation: This parameter determines the SSP record type. It is a LINKED record if the number of days separation between the start and end of sickness is less than or equal to this parameter number of days. If the number of days are outside this period then the record is UNLINKED but may represent a START of a PIW which is dependent on the End date entered. It is always a LINKED record if the End Date of the previous record was the day before the Start date of the new record. If the employee is excluded or transferred as defined by fields on the Static 2 TAB of the payroll record no days qualify and the SSP record type is set to EXCLUD or TRANSF.
Maximum weeks SSP liability: The maximum number of weeks SSP that can be paid to an employee in a PIW. This maximum weeks SSP liability will be reduced by the number of weeks sickness declared from a previous employer on a form SSP1.L if the Last day of sickness (SSP1.L) is linked to the first sickness record Start date.
Weeks for transfer notice: The number of SSP weeks before a warning about a pending transfer notice is issued during the use of the Enter sickness details option. The warning will be WARNING:- SSP1 form required.
Maximum linked period in years: This is the maximum linked period for SSP calculations.
Recovery threshold (%): If the SSP gross amount exceeds the total employee and employer NI excluding Class 1A NIC multiplied by the recovery threshold % for the current year then the full amount of SSP can be claimed back. It should be noted that each tax month is treated separately. See the SSP recovery report on the Period reports menu.
What do you want to do?
Audit Tab
The Audit form is displayed when you select the Audit Tab from the SSP parameters form.
The audit data TAB is system maintained and may be used to check when and by who the SSP parameters record has been amended.
The following fields are displayed on the Audit Tab. All of these fields are self-explanatory and thus no explanation is supplied.
Date last edit
Time last edit
Last edit by
Terminal last edit
What do you want to do?
PUSH BUTTONS:
Exit: Returns you to the PR SYSTEM MAINTENANCE menu.
Help: Displays help on the current application in your default company browser.
Amend: Click the Amend button if wanting to amend the SSP parameters record for the current payroll company.
Save: Saves any changes that you have made to the SSP parameters form.
Cancel: Cancels any changes that you have made to the SSP parameters form and returns you to the PR SYSTEM MAINTENANCE menu.
Reporting of SSP
SSP may be reported from the following places:-
The Payroll, Reports & enquiries, Period reports menu option called SSP details
The Payroll, Reports & enquiries, Period reports menu option called SSP recovery
The Payroll, Reports & enquiries, Year-end reports menu option called Year to date SSP details
The Payroll, Reports & enquiries, Year-end reports menu option called P35 listing
The Payroll, Reports & enquiries, Year-end reports menu option called P11 report from log
What do you want to do?
