This option can be used to create SSP history records as a part of the system set up process.
Warning: Live status SSP records that require processing in the first payroll period on a newly set up system should be created using the main payroll menu option called Enter sickness details.
To access the SSP history option
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the System maintenance option.
The PR SYSTEM MAINTENANCE menu is displayed.
Select the SSP history option.
The Employees' SSP history form is displayed.
Employees' SSP history Form
The Employees' SSP history form is displayed when you select the SSP history option from the PR SYSTEM MAINTENANCE menu.
To amend an existing SSP history record enter the employee number, status and start date and click the Amend button.
To create a SSP history record click the Create button and enter the employee number, status, start date and other fields.
What do you want to do or be advised about?
Maintenance of the SSP history record
The SSP history record consists of the one TAB called Statutory Sick Pay History.
Statutory Sick Pay History Tab
Employee number: The six digit employee number.
Tip : Click the Ellipsis button
to search for an employee number from the SSP history file.
Status: The one character status of the SSP history record. This will be defaulted in if there is only one status present for the chosen employee. The status will be either:-
L: Live - this is processed in the current payroll period
H: History - this has already been processed
Start date: The start date of the sickness period. This will be default to the first available SSP history record date.
Tip : Click the Ellipsis button
End date: The end date of the sickness period. This will be no longer than seven days in length from the Start date since SSP is a weekly based scheme.
Length (days): The period of sickness in days.
Qualifying day mask : The qualifying day mask runs from Sunday through to Saturday. A letter Q is shown to represent a qualifying day, that is, a day that may possibly be used to generate a SSP payment subject to the rules of SSP.
Qualifying days: The number of qualifying days between the Start date and the End date.
Pay day mask : The pay day mask runs from Sunday through to Saturday. A letter P is shown to represent a payment day, that is, a day that has a SSP payment. A Pay day must be a qualifying day. For a START record at the start of a Period of Incapacity to Work (PIW) there will be three waiting days that are qualifying days before a pay day is generated.
Pay days: The number of pay days between the Start date and the End date.
Record type: The type of sickness record from one of the following:-
NOTPIW: The number of days is less than the Minimum PIW in days - currently 4 - See SSP parameters. The Minimum PIW in days is not relevant if the Start Date of this record and the End date of the previous record are consecutive days and the previous record was of type START or LINKED.
START: The record length is between the Minimum PIW in days - currently 4 - and 7 days and it does not link with any other record.
LINKED: The record links to a previous record due to the Start date being within the Maximum linked PIW separation number of days = 56 days from the End date of the previous record.
EXCLUD: The record is of an excluded type due to the employee not being eligible to receive SSP. An employee not eligible to receive SSP will have the Static 2 TAB field called Exclusion code set to something non blank.
TRANS: The record is of a transferred type due to the employee being transferred from the SSP scheme to another government provided benefit following a long term period of sickness. An employee that has been transferred to another government provided benefit will have the Static 2 TAB field called Transfer code set to T.
Reason code: The four character code for the absence reason. This may be left blank if reason analysis is only stored within the Human Resources module and the Sickness reasons file has a blank code set up.
Tip : Click the Ellipsis button
Average period: A one character code that records if the sickness dates logged refer to the current or previous payroll period. This is only relevant to a START record and is used when checking the average earnings for NI purposes as a part of the SSP entitlement calculation. The code will be one of the following:-
C: Current period
P: Previous period
Threshold: The average weekly pay is checked against the SSP rate table. If the average weekly pay is below the first threshold the employee is not paid any SSP and this is represented by threshold 0. If the average weekly pay is above the first payment threshold SSP is paid at the value rate and the threshold is 1. The value shown on the SSP parameters represents the weekly rate to be used. If the record is LINKED the rate on the previous original START record is used or last valid SSP record if also LINKED.
Value: The Value of the SSP paid. This is a ratio of the Payment days divided by the Qualifying days multiplied by the weekly rate.
Weeks: The number of weeks for which the SSP was paid. This is the ratio of the Payment days divided by the Qualifying days.
What do you want to do?
PUSH BUTTONS:
Exit: Returns you to the PR SYSTEM MAINTENANCE menu
Help: Displays help on the current application in your default company browser.
Create: Click the Create button before entering the employee number, status and start date or any other details if creating a new SSP history record.
Amend: Click the Amend button after entering the employee number, status and start date if wanting to amend an existing SSP history record.
Delete: Click the Delete button after entering the employee number, status and start date if wanting to delete an existing SSP history record.
Save: Saves any changes that you have made to the Employees' SSP history form and allows you to further maintain SSP history records.
Cancel: Cancels any changes that you have made to the Employees' SSP history form and returns you to the PR SYSTEM MAINTENANCE menu.
Ad-hoc: Allows for reporting on the SSP history records.
Summary of the SSP history records
SSP history records are created every time you create a sickness record using the main payroll menu option called Enter sickness details.
Warning: Sickness records should only be used to record absence that is allowed to be paid as SSP and not other absence such as Jury service, Maternity pay/leave, Paternity pay/leave, Adoption pay/leave etc.
SSP records are initially created at Live status and included in the current payroll period calculation.
Selecting a new payroll period will update the status from Live to History provided the absence record is not a NOTPIW type record.
SSP records should be printed off using the Period reports menu option called SSP details or by inclusion within the Execute EOP options report list as a part of the payroll reporting process for each payroll period.
SSP records should be printed off using the Year-end reports menu option called Year to date SSP details as a part of the year end reporting process.
