Trade are optionally entered on the Static 2 TAB of the payroll record and used to analyse the payroll using the Period reports menu options called Gross pay analysis, Employer's cost analysis and Net pay analysis and also used to provide warnings during the calculate period option and to partially switch of the National Minimum Wage warnings. They do not have any use for controlling the nominal ledger postings - nominal ledger postings are however controlled by the NL grade postings.
To access Trades
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Miscellaneous options option.
The PR MISCELLANEOUS MENU is displayed.
Select the Trades option.
The Trades form is displayed.
Trades Form
The Trades form is displayed when you select the Trades option from the PR MISCELLANEOUS MENU.
What do you want to do or be advised about?
Maintenance of trade records
The trade record consists of the one TAB called Trade details. To amend an existing trade enter the trade code and click the Amend button. To create a trade click the Create button and enter the trade code and other fields.
Trade details Tab
Trade code: The four character trade code.
Tip : Click the Ellipsis button
to search for a trade code from the trade file.
Description: The forty character description.
Maximum pay limit %: The maximum gross pay % of the payroll record Static 1 field called Basic period pay adjusted for advanced holiday periods before a warning message Gross pay exceeds the earnings limit for trade XXXX is shown when calculating the payroll. If set to 0% no warning will ever be shown.
Example 1
If the basic period pay is 2000 pounds per month and the Maximum pay limit % is 120.00 a warning will be shown when the gross period pay for the month exceeds 2000 x 120% = 2400 pounds.
Example 2
If the basic period pay is 400 pounds per week and the Maximum pay limit is 120.00 and the employee is receiving one normal weeks pay plus two advanced weeks a warning will be shown when the gross period pay exceeds 400 x 120% x (1 + 2) = 1440 pounds.
Minimum pay limit %: The minimum gross pay % of the payroll record Static 1 field called Basic period pay adjusted for advanced holiday periods before a warning message Gross pay below the earnings limit for trade XXXX is shown when calculating the payroll. If set to 0% no warning will ever be shown.
Example 1
If the basic period pay is 2000 pounds per month and the Minimum pay limit % is 120.00 a warning will be shown when the gross period pay for the month is less than 2000 x 120% = 2400 pounds.
Example 2
If the basic period pay is 400 pounds per week and the Minimum pay limit is 120.00 and the employee is receiving one normal weeks pay plus two advanced weeks a warning will be shown when the gross period pay is less than 400 x 120% x (1 + 2) = 1440 pounds.
National minimum pay warning: Tick this field if the National Minimum Wage is not to be checked and warned about for this trade. The National Minimum Wage warning will check the Employee Record fields called Date of birth and Start date, the Payroll record Static 1 TAB field called Undergoing accredited training, the rates table values and hours, the addition/deduction values and the National Minimum Wage table and if necessary show a warning Check pay - pay rate below National Minimum Wage of ##.##.
Note: To switch off all of the National Minimum Wage warnings for the whole payroll type a priority 8 user can use the system maintenance option called Payroll type parameters and untick the Warnings TAB field called National Minimum wage warning.
What do you want to do?
PUSH BUTTONS:
Exit: Returns you to the PR MISCELLANEOUS MENU.
Help: Displays help on the current application in your default company browser.
Create: Click the Create button before entering the trade code or any other details if creating a new trade record.
Amend: Click the Amend button after entering the trade code if wanting to amend an existing trade code.
Delete: Click the Delete button after entering the trade code if wanting to delete an existing trade code.
Save: Saves any changes that you have made to the trade form and allows you to further maintain trade codes.
Cancel: Cancels any changes that you have made to the trade record form and returns you to the PR MISCELLANEOUS MENU.
Ad-hoc: Allows for reporting on the trade records.
