Copying NL Actuals to MA

The main aim of this option is to copy over current period actuals from the Nominal Ledger into the Management Accounts module. It can be run as often as required within the same accounting period, as figures copied over previously are simply overwritten. The Management Accounts system detects the current period automatically from the Nominal Ledger.

You can copy over Nominal Ledger balances from previous periods providing that the relevant history records are present in the Nominal Ledger. This is useful if the Nominal Ledger has been live for some time before implementing the Management Accounts module.

Note: This option is usually run as part of the end-of-day chain within Timed Operations, however, the MA database can be updated at any time from this menu option. No separate end-of-year process needs to be run.

At the end of the year, this program automatically detects that the Nominal Ledger has been rolled into a new financial year and invokes the End Of Year processes to move values between data sets, e.g. CA- Current Actuals data values are copied into the LA- Last Actuals or as defined on the budget type record.

To copy NL actuals to MA:

1. From the Rev.8 Master Menu, select the Management Accounts option and Company required

   The MANAGEMENT ACCOUNTS menu is displayed.

2. From the MANAGEMENT ACCOUNTS menu select the Copy NL actuals to MA option

   The Copy Nominal to Management Accounts (Option List) form is displayed with a choice from the following options, depending on which period the NL is in:

   Note: The first time that this option is chosen the user is only given the choice to copy all periods.

   • Copy current period

   • Copy-all-periods

   • Copy current and future periods

   • Copy all and future periods

3. Select the appropriate action from the Option list and click Execute

   The Nominal Ledger transactions from the NL.trans file are copied into the Management accounts MA.accts file and/or all Nominal Ledger balances from the NL.accts and NL.ahist files are copied into the Management accounts MA. Accts file.

Note: If any balances are being transferred to an account code that does not exist in the budget files, the system automatically creates the necessary records and produces a hard copy exception report.

Copying NL Actuals to MA - Option List

Copy current period:

Copy-all-periods:

Copy current and future periods:

Copy all and future periods:

BUTTONS

Execute: Click execute after selecting the appropriate NL period. Once the NL actuals are copied you are returned to the main MANAGEMENT ACCOUNTS menu.

Exit: Returns you to the main MANAGEMENT ACCOUNTS menu.