See also: Frequently Asked Questions for this module.
Management Accounts is a module within the Revision 8 Accounting suite that allows management reporting in both hard copy, and screen-based, formats. It is usually integrated with the Nominal Ledger for the transfer of actuals - that is, the current account balances. This integration is not essential, but the Nominal Ledger module must be present on the system.
The main function of the Management Accounts module is to produce user-defined, financial reports and models of budgets and actuals. To accomplish this, the budgets are maintained and developed in this module, with a facility to copy actuals from the Nominal Ledger automatically.
A formatting language is used to lay out reports according to individual requirements. You may wish to learn this technique, or, alternatively, ask your Autoline consultant to develop the reports required.
The MANAGEMENT ACCOUNTS menu is displayed when you select the Management accounts option from the Autoline Master Menu. From this menu, you can enter, report, and control, parts information associated with almost all aspects of a parts department within the Motor trade.
View Management Accounts: This option is used to view the Management Accounts drill-down model. You are entered by default into your pre-defined view level in the drill, depending on your priority. A series of buttons is available to assist with the navigation of the model.
Edit MA Budgets/Actuals: This option allows the display, input, and editing, of budgets. If you have defined more than one input screen, a choice is offered on selecting this option. Actuals can be one of the budget types displayed.
Generate Drill Down: This function generates the drill-down files. This option is usually run in the End-of-day procedure but it can be run at any time from this menu.
Add/modify MA cost centres: Cost centres can initially be created automatically from the Nominal Ledger. This option allows any editing that is required, and, of course, the creation and deletion of codes as required.
Add/modify MA Expense Codes: As with cost centres, expense codes can be automatically set up from the Nominal Ledger and/or separately edited and maintained within this module. Most commonly, they are created initially from the Nominal Ledger then tidied up within Management Accounts.
Copy NL Actuals to MA: Running this option extracts actuals for the current period from the Nominal Ledger and writes them into the current actuals in the budget files. The mapping on the cost centres and expense codes in the Nominal Ledger controls the updating of the appropriate actuals in Management Accounts. A report of any exceptions is produced.
Imported Budget Options: Selecting this option provides an Imported Budgets Options sub-menu. This has three options: Import a budget file from a PC, Transfer an imported file to MA, and Edit and transfer budgets.
Reports & Enquiries: Selecting this option provides a sub-menu for general reports, Management Accounts reporting, and enquiries. The facilities of the Report Generator sub-system are common to all Revision 8 Autoline programs. These facilities allow you to create your own reports from any combination of the fields on your records, and to formulate enquiries using field and verb references.
Miscellaneous Options: This sub-menu contains various background and maintenance options to allow you to perform routine maintenance functions. Many of these options only concern the Systems Supervisor.
System Maintenance: This sub-menu is for background system management only, containing such options as Create files and System parameters. Many of these options are only used by the System Manager or those with appropriate access Priority.
ADP Utilities: This option is only displayed to Priority 9 users. It is normally only used by Autoline Support personnel and consultants.
