This option is used for the creation and ongoing maintenance of the cost centres against which actuals and/or budgets are required. A cost centre is combined with an expense code to identify a unique account code against which the actuals and budget data are held.
Cost centres can also be created using default records or maintained globally.Note: Cost centres in the Nominal Ledger must be correctly 'mapped' to those in this module for automatic copying across of actuals.
To add/modify MA cost centres:
From the Rev.8 Master Menu, select the Management Accounts option and Company you require.
The MANAGEMENT ACCOUNTS menu is displayed.
From the MANAGEMENT ACCOUNTS menu Select the Add/modify MA cost centres option
The Cost centres form is displayed.
The Cost Centres form is displayed, when the Add Modify MA cost centres option is selected from the MANAGEMENT ACCOUNTS menu. From this form you can create, amend or delete cost centres.
Cost centre: Enter the cost centre code.
Note: The cost centre code is defined for each Autoline installation, but is most usually numeric in the range 0 - 9999. Remember that cost centres may initially be created automatically from the Nominal Ledger using the 'Create records from NL' function in the 'Miscellaneous options' menu.
Tip: Click the Ellipsis button
to search for available cost centres.
The fields held on the Details tab are as follows:
Short name: This is a code of up to eight characters that is used where relevant in the system to provide a short name search. It should not be left blank.
Description: Up to thirty characters as required to describe the cost centre in full.
Analysis code: Up to sixteen characters. The cost centre record contains the 16 character Analysis code that allows flexible multi-level reporting. The use of this code can be of major importance to your company reporting structure. Its use is described in full in the topic which deals with the design and set-up of the drill down system
Accounting Division: This two character code defines the Accounting Division if Divisional Accounting is in use. If the Nominal Ledger Divisional Accounting is not operational then accept the default of 00.
Tip: Click the Ellipsis button
BUTTONS
Exit : Returns you to the MANAGEMENT ACCOUNTS menu.
Help: Displays help on the current application using the default browser.
