The system parameters form is displayed when you select System parameters from the MA SYSTEM MAINTENANCE menu.
All modules have certain control parameters, which although rarely changed after installation, need to be flexible from company to company and installation to installation. The system parameters record exists to hold these details, which must be set up before the module is used.
As a rule, system parameters should not be amended after a module has gone live without advice from your consultant.
There are two tab pages of system parameters, The General Tab, and the Drill Control Tab.
This tab contains the basic system parameters.
Type for actuals: Enter here the budget code that you have assigned to current actuals. This is vital information for the automatic transfer from the Nominal Ledger using the 'Copy NL actuals to MA' function. There is a search facility at this point, activated by clicking the Ellipsis button
![[...]](Ellipsis.gif)
Type for following years actuals: Enter here the budget code that you have assigned to following years actuals. This is vital information for the automatic transfer from the Nominal Ledger using the 'Copy NL actuals to MA' function. There is a search facility at this point, activated by clicking on the Ellipsis button
Balance/ sheet budgets: This is a check box that indicates if budgets are held on balance sheet accounts. If the check box is set to a tick, balance sheet codes are included in the 'Create records from NL' option, and balance sheet balances are included in the copy actuals run. Alternatively the field will have been left blank.
Default profile rounding: See Edit MA budgets/actuals and Adjust MA budgets/actuals for a description on the use of profiles.
Priority for unrestricted edit: This is the minimum user priority required to override the constraints applied by the last two general parameters described immediately in the next paragraph.
No. of periods prior to current edit allowed: This controls how many periods prior to the current period can be edited when using Edit MA budgets/actuals.
No. of period after current edit allowed: This controls how many periods after the current period can be edited when using Edit MA budgets/actuals.
Remote (PC) directory for imported files: This field is for imported budget options and must contain the complete directory of the remote (PC) file.
Host (local) directory for imported files: This field is for imported budget options and must contain the complete directory for the imported file.
Data starts at line: This is the line number at which data is retained, thus allowing a line or number of lines of text reference from imported budget file.
There are five (default?) parameter fields for budget types used when running financial reports. (The type for actuals is compulsory and already exists)
Main Comparison: What the budget is being compared to- e.g. Current Budget. The field allows a two character entry e.g. CB for Current Budget. Therefore the same logic applies to the following fields.
Other Comparison
First Full YTD
Second Full YTD
Third Full YTD
Any or all of these can be left Blank (except actuals) and can be altered when running reports.
MOC Budget Type: This is the Budget type to be used in MOC (Management Operating Control) in End of Day. This budget type can be used as a comparison against actual in MOC. There is a search facility at this point, activated by clicking on the Ellipsis button
Working Days in Week: For example 5,5,5,6 etc., dictates how the MOC divides its working week for management information.
Pro-rata Budgets: This parameter dictates how the budgets are pro-rated in the MOC e.g. weekly or by period.
The Drill-parameters tab varies from system to system depending on the hierarchy that has been defined. The simplest method of completing these two parameters is to make the:
Drill file size = 10000
Mat redim value = 2000
Once the drill files have been created with the aid of File utilities discover how many records are in each drill file and reduce the number allocated in the system parameters.
Drill files size: The maximum number or records in each drill down file.
Mat redim value: This is an internal system sizing parameter and should be set to 2000
Shared priority: The Shared priority is used to allow users with equal priority the ability to share and use a SHARED VIEW
Note: These file sizings are fairly uneconomic and should then be reduced down if possible. If the drill parameters are insufficiently sized or MA codes identified in the NL to MA mapping do not exist then the drill down generation fails.
