Cost Centre Defaults

For every new cost centre record created, default entries can be applied as per the initial record contents entered (a default record is essentially a 'typical example' of the records held in the file to which it relates).

Note: It is essential when setting up your budget system to take this option at least once to ensure a default record is created.

Default records exist for two reasons:

To save effort and keystrokes: When creating a new record in the related file any field where data exists in the default record is automatically entered on your input screen.
To avoid corrupt records being created: Due to the fact that you can create a record in 'mid-screen', it is possible to create records with certain critical fields not completed. (A good example of this is the control account on Sales and Purchase Ledger header records.) By entering suitable defaults, this potential problem is avoided.

To enter cost centre defaults:

From the Master menu select the Management accounts option and the company you require.

The MANAGEMENT ACCOUNTS menu is displayed.
Select the System maintenance option.

The MA SYSTEM MAINTENANCE menu is displayed.
Select the Cost centre defaults option.

The Cost Centres; Initial record form is displayed.

Cost Centres; Initial Record Form

The Cost Centre form is displayed when the Cost centre defaults option is selected from the SYSTEM MAINTENANCE menu. The default record is displayed containing the same fields as the Cost Centres form.

The entry against each field can either be blank, a prompt to the operator as to what should be entered at this point, or a valid entry. This third option saves time when creating individual cost centre records. Once defined, the cost centre default record is used as a template for all new cost centre records created and does not have any effect on existing records.

Note: No 'critical' fields exist in the cost centre record, therefore all fields in the default record can be blank. However a non-blank short name is recommended to avoid any possible future problems with multiple duplicate blank 'keys' in the short name index.

BUTTONS

Help: Displays help on the current application using the default browser.

Exit: Returns you to the SYSTEM MAINTENANCE menu.

Save: Confirms your input.