The main aim of the Management Accounts module is to produce financial information, structured and formatted to meet your company's particular requirements. Most users of the system have more than one report format, for example one layout designed for a department and one for the company as a whole.
Financial reports are usually printed, but there may be situations where a screen display is preferred - for example, if a format giving a short summary, or totals only, is written. Such formats must obviously be produced to fit the width of the screen.
To view financial reports:
From the Rev. 8 master menu select the Management accounts option and the company you require
The MANAGEMENT ACCOUNTS menu is displayed.
Select the Reports & enquiries option
The MA REPORTS AND ENQUIRIES menu is displayed.
Select the View financial report option
The View Management Accounts Report form is displayed.
The View button is enabled.
Click View to display the report
Following the processing time, the first page of the report (which is a 'header' page showing title and company) is displayed.
Note: The size of your budget file and the 'level' of report and current load on your system affect the processing time needed prior to the report actually being produced. (Messages on the form show the processing phases: 'Linking'; 'Calculating profit'; 'Scanning'.)
The View Management Accounts Report form is displayed when the View financial report option is selected from the REPORTS AND ENQUIRIES menu.
Selection:
You are required to input three budget types:
Tip: Click the Ellipsis button
to search for available budget types in each category.
- Actuals type
- Budgets type
- Other type
Three other full YTD (Year to Date) figures may also be used for comparison e.g. Quarterly reports:
Tip: Click the Ellipsis button
- Full YTD 1
- Full YTD 2
- Full YTD 3
Period range: Enter the required period range.
Note: It is quite normal to report on any period for which you have valid data or even a range of periods for quarterly reporting.
Type:
From the Type group select the 'level' of the report i.e. company, cost centre or one of the analysis types that has been set up for your special reporting requirements (see system parameters) in the format requested in the criteria section of this form.
Whole company consolidated: This is a standard option. Select this option to consolidate all cost centres and provide company balances.
Each cost centre in turn: This is a standard option. Select this option to produce a report for every cost centre (that is, every cost centre that has been set up with 'Add or Modify MA cost centres') irrespective of there being balances present.
Note: When taking this option, it is a single request, and only one format can be selected.
Each division in turn: This is a standard option. Select this option to produce a report for each accounting division if applicable.
Specific cost centre(s): This option allows the input of up to ten individual cost centre codes, which are consolidated to provide one report in the format requested.
Specific divisions: Select this option to produce a report for a specific division(s) if divisional accounting is used.
Cost centre mask: This option to allows a report to consolidate, by mask, a number of cost centres.
Division mask: Select this option to produce a report for a consolidation by mask of a number of account divisions as long as divisional accounting is operational.
Analysis code: Selecting this option enables a final hierarchical analysis by totalling on a Yes or No basis across the range of analysis structures.
BUTTONS
View:: Displays the report you have requested.
Exit: Returns you to the MA REPORTS AND ENQUIRIES menu.
Help: Displays help on the current application using the default browser.
Report selection: The Type you have selected reflects the selection fields displayed in the criteria section.
Report format id: Select the format that you want to use.
Tip: Click the Ellipsis button
BUTTONS (within the report output)
Close: Exits back to the Reports menu.
Maximise: Increases the size of the screen to make the output bigger and easier to view.
Print: Prints the output to the currently selected printer.
