File Usage

The File usage option provides you with a list of all the files within the menu pricing database, and the percentage in-use situation as far as each one is concerned. When you upload and convert menu pricing data, the software automatically extends any files that have exceeded their set warning level, but you can use this program to monitor the situation in between times. Facilities may also be available to your franchise that allow you to extend and initialise files.

To view file usage statistics/extend or initialise a file:

1. From the OPERATIONS menu, select the Menu pricing menu option.

   The Menu pricing maintenance menu is displayed.

2. Select the Menu pricing maintenance option.

   If there is more than one Point-of-Sale (SO) company, the system prompts you for the SO company.

3. Select the SO company.

   The Menu Pricing Maintenance form is displayed.

4. Click the button.

   Tip: Alternatively select the File usage option from the Tools menu.

   The Menu Pricing file usage form is displayed.

5. Do one of the following:

   1. To extend a file, position the cursor over the file that you want to extend, right-click the mouse button and select the Extend option from the context menu. In the Extend File form, enter the new file size (number of records) and click the Extend button.

   2. To initialise a file, position the cursor over the file that you want to initialise, right-click the mouse button and select the Initialise option from the context menu. The message File initialised is displayed.

Menu Pricing File Usage Form

The Menu Pricing file usage form is displayed when you click the button on the Menu Pricing Maintenance form. This form displays menu pricing files in a table format with statistical data regarding file usage for each file in the database.

Tip: To extend or initialise a file, right-click the mouse-button and select the appropriate option from the context menu.

Filename: The menu pricing file name.

1. ##:
   
2. MS: Manufacturer Systems

Description: A description of the file.

Size: The pre-allocated file size in records.

Max recs: The maximum number of records.

Recs used: The number of records that are in use.

Note: If any of the files are over eighty per cent full, they are highlighted in yellow. Files over ninety per cent full, are highlighted in red.

%age: The percentage full situation.

PUSH BUTTONS:

Close: Closes the Menu Pricing file usage form.