Manually Receiving a Part into Stock

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When you receive into stock a surcharge part (conforming to the parameter settings required for inclusion), if the return label allows creation of a surcharge return record in purchase control, you need to complete the return label number and expiry date on the Auto-created Surcharge Return Labels form. If the information requested is unknown at this stage you should update the entry with a return label number and expiry date in the Return label maintenance form at a later date. (A report can be generated to list any surcharge returns with a blank expiry date that require updating.)

Auto-created Surcharge Return Labels form

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Finding your way to this form

The Auto-created Surcharge Return Labels form is displayed when you click the Receive button on the Purchase Transaction form (in the GRN group box).

Dealer: Identifies the dealer. The contents of this field cannot be altered directly (on this form).

Co.: Identifies the supplier. The contents of this field cannot be altered directly (on this form).

GRID

Label No.: The system initially generates the label number based on the date and time the part was received in. If you know the correct label reference number you should enter it, overwriting the automatically generated value. (If you do not know the correct number you should amend it later in the Return label maintenance form.)

Part No.: Identifies the part that the surcharge return applies to.

Expiry: The date after which a refund of the surcharge cannot be obtained by returning the old or worn part to the manufacturer (or supplier).

GRID RIGHT-CLICK MENU

Amend...: Displays the Amend Surcharge Return Label form

Reset All: If you altered the label number or expiry date (using either the Amend... button or the right-click Amend... option) this resets the label number and the expiry date of the selected entry. (The label number is reset to a value based on the date and time the part was received in. The expiry date is reset to a blank value.)

PUSHBUTTON

Amend...: Displays the Amend Surcharge Return Label form

If the quantity being received in is greater than one a menu window containing the prompt 'Apply this expiry date to all the other labels?' is displayed. Click the Yes option to use the expiry date on the first label for the others. This saves the need to amend the date on each line individually. Click the No option to retain the amended date in the selected entry while leaving any others as they are.