This is displayed on selecting the Upload or Convert button from the GM Rentals Form. It displays a list of uploaded files (one invoice per line) which are automatically validated and, if necessary, must be amended before they can be imported into the Sales Ledger. This first validation opportunity checks the basic integrity of the document.
Warning: If any invalid invoices are left uncorrected, their import is disallowed. They will be lost if you proceed.
GRID:
The following fields correspond roughly to those on the Amend Document Form's Header:Error: The error in the import file, detected by automatic validation. This should be amended before import proceeds.
Account: The Sales Ledger Account to which the invoice will be posted
DocDate: The date appearing on the document that you are entering. It is the tax-point date for the transaction and legal purposes. In most cases, it will be the same as the posting date.
Type: Document type:
I: Invoice
C: Credit
DocNum: The Invoice Number or Credit Note Number of this particular document, assigned by Kerridge
MiscRef: The 'GM Rentals' program Document Number
Total: Gross total of the invoice
VatTotal: VAT element of the above total
You must amend any errors displayed by the automatic validation process. Double left-clicking a line in the grid displays the Amend Document form for document correction, along with the details for that invoice.
Error messages for that document are also displayed when necessary.
Clicking OK on the Uploaded Documents Form accepts the records.
Warning: If you click OK to accept invalid lines, the following message is displayed: 'You have chosen to Accept the batch even though some records are still in error. The error records will be lost if you proceed. Are you sure you wish to proceed?'
Clicking Yes returns you to the GM Rentals Form if you are happy not to import the invalid invoices. Converting upload file is displayed and the Upload button is enabled. This shows all the uploaded files are processed.
Clicking No returns you to the Uploaded Documents Form. If you then click Cancel, the import file remains to be converted, and you will not be able to upload any new files until this has been done.
Having processed the documents, you are ready to import valid records into the Sales Ledger.
To import valid records into the Sales Ledger:
Go into Batch input of documents on the main SALES LEDGER Menu, and click the Import button.
The Sales Ledger validates the document, this time in depth.
Importing Invoices into the Sales Ledger
