Before you import files, you should amend errors. This form enables you to edit, or amend errors, etc., on the Uploaded Documents Form's list of files to import.
Error messages for a particular document are also displayed when necessary.
Warning: If you do not amend errors, any invalid files that you then choose to import, will be lost.
To amend errors:
On the Uploaded Documents Form's grid, double left-click on the line (invoice record) you want to edit.
The Amend Document form is displayed, giving details for that document.
Make any necessary amendments to the invalid documents, and click OK.
You are returned to the Uploaded Documents Form. A No errors label signifies that your documents are now valid, and you should click OK to accept the records ready to import into the Sales Ledger.
Header
The following fields correspond roughly to those on the Uploaded Documents Form:
Sales ledger account: The Sales Ledger account on an import document
Note: If the Sales Ledger Account on the uploaded document is invalid (non-existent), you will need to conduct a search.
Tip: Clicking the ellipsis
button at Sales ledger account displays the Customer Accounts Search Form, to search all accounts in the given Sales Ledger.
Document type: Can only be I or C (invoice or credit)
Document number: A new number, assigned by Kerridge from the Sales Ledger, to this document
Misc. reference: Unique reference number on every document within the GM application
Total amount: The gross amount, i.e. the sum of all the lines plus VAT
Vat total: The sum of the VAT on the lines
Lines
GRID:
Line: The line number
Narrative: User's description of the line, e.g. 'FUEL'
NL Account: The Nominal Ledger account to which a particular line type is posted. The user can decide which account to post to.
Tip: Clicking the ellipsis
Value: Goods total of the line, excluding VAT
Vat: Kerridge VAT code used to calculate VAT
Importing Invoices into the Sales Ledger
