The Display account details option shows the name, the set-up information [i.e. who created the account, who closed the account and when],the date of the last posting and the number of transactions. Also displayed are the brought forward, current postings, future and carried forward balances of the account,and a group summary. Tabs displaying the cost centre details, expense code details,transactions and historical transactions can also be accessed from this form.
What do you want to do?
This form is displayed when you click Nominal ledger > Display account.
Account: Enter the account number of the account that you wish to display or select an account.
Push Buttons:
Exit: Returns you to the NL main menu.
Help: Displays the help file in a Web browser.
Quick email: Send an E-mail to other users regarding either a problem about the account, or a problem with a particular transaction (only valid through the Transactions option).
Tabs
This form is displayed when you click Nominal ledger > Display account > Main details tab.
Account Creation
Created by:
- S: System created
- U: User created
Created user id: User identification code of user who created the account.
Date created: Date the account was created.
Number of items: Number of items posted to the account.
Closed user id: User identification code of user who closed the account.
Date closed: Date the account was closed.
Date last posting: Date a posting was last made to the account.
Balance on : Current balance [as of the present moment, subject to daybooks being processed].
Summary for period
Brought forward balance: Display of the accounts brought forward balance.
Current period balance: Display of the accounts period balance.
Carry forward balance: Display of the accounts carry forward balance.
Future postings: Display of any of the accounts future postings.
This form is displayed when you click Nominal ledger > Display account > Cost Centre tab.
Short name: Display of the cost centre shortname.
Description: Display of the cost centre description.
M/A code: Display of the cost centre Management Account code.
M/A analysis code: Display of the cost centre Management Account analysis code.
External system code:
Cost centre group: Display of the cost centre group.
Accounting division: Display of the cost centre accounting division.
See also:
This form is displayed when you click Nominal ledger > Display account > Expense Codes tab.
Cost Centre
Short name: Display of the expense code shortname.
Description: Display of the expense code description.
M/A code: Display of the expense code Management Account code.
External system code: Display of the cost centre external system code.
Account
Account type: Indicates the type of account
- P: Profit and Loss account
- B: Balance sheet account
Cost centre analysis: Indicates that cost centre can be analysed.
Nominal balance sign: Defines the signage to be used for nominal balances
Bank account: Indicates that this account is a bank account code.
Currency code: Display of the default currency code.
Revalue flag: Indicates if the account can be revalued.
Account
Posting priority: User priority required to post to this expense code.
Control account: Indicates the type of control account
- S: Sales
- P: Purchase
- V: VAT
- C: Cars
Control a/c company:
Expense group:
Open item: Indicates the way items are to remain open
- N: The expense is not an open item expense.
- Y: The expense is an open item year expense.
- M: The expense is an open item month expense.
- R: The expense is an open item rolling expense.
- S: The expense is an open item suffix expense.
- B: The expense is an open item suffix balance expense.
Suffix mask: Indicates if a suffix mask applied to the expense code
- BLANK: Indicates that the suffix mask is blank.
- image:Indicates that the suffix mask is to be an image.
- FILEIndicates that the suffix mask is FILE.
- !: Indicates that the suffix mask is the Expense code
- COMM:Indicates that the suffix mask is COMM.
Year end consolidation:Indicates the year end consolidation period.
- A: All periods
- P: End of period
Cost centre split: Indicates if the expense can be split.
See also:
This form is displayed when you click Nominal ledger > Display account > Transactions tab.
Selection
Radio buttons:
Transaction file: Display transactions from the current live transaction file.
Archive file: Display transactions from the archived transaction file.
Previous trans file: Display transactions from the previous transaction file.
Forwards: Sort the displayed information in ascending order.
Backwards: Sort the displayed information in descending order.
Push Buttons:
Filter: Displays the Search Criteria Form enabling the filtered search using additional data selections.
Reset: Reset filter selection criteria.
Results Area
Period date: Display of the transaction period date.
Document date: Display of the transaction document date.
Source: Display of the transaction source.
Account: Display of the transaction account.
Reference: Display of the transaction reference.
Suffix: Display of the transaction suffix.
Narrative: Display of the transaction narrative.
Reconciled ref: Display of the transaction reconciled reference.
R: Display of the transaction reconciled indicator.
Value: Display of the transaction value.
Push Buttons:
Detail: Displays the Display Transaction form for the selected transaction
Daybook: Displays the Daybook form for the selected transaction
DB trans: Displays the Search Results Form for the selected transaction
This form is displayed when you click Nominal ledger > Display account > History tab.
Summary
Brought forward: Displays the brought forward balances for the required periods.
Current: Displays the current balances for the required periods.
Carry forward: Displays the carry forward balances for the required periods.
Future: Displays the future forward balances for the required periods.
Radio Buttons - Mode:
Balances: Display the graph based upon account balances.
Movements: Display the graph based upon account movements.
Graph
A pictorial bar graph is displayed based upon the selected Mode.
This form is displayed when you click Nominal ledger > Display account > Account ellipsis button..
Search Criteria
Cost centre:
Expense code:
Search Results
CC: Display of the Cost centre code.
Expense: Display of the expense code.
Description: Display of the account description.
Push Buttons:
OK: Accepts the highlighted account.
Cancel: Cancel the search for an account.
Help: Display this help file in a Web browser.
To select an account
Click the required account highlights the account as being selected.
Selecting the OK button accepts the highlighted account and populated the Display Account Code Form
This form is displayed when you click Nominal ledger > Display account > Quickmail button.
Qickmail Item Area
Account details: Indicates that account details are to be included within the emailed text.
Transaction details: Indicates that transaction details are to be included within the emailed text.
To select an item
Clicking the required detail item highlights the item as being selected.
Selecting the OK button accepts the highlighted item and account and populates the Compose Message form
This form is displayed when you click Nominal ledger > Display account > Quickmail button > Select Item.
Menu Bar and Toolbar:
| Menu bar | Toolbar | Action |
|---|---|---|
| File > Send |  |
Send the composed mail to the recipients. |
| File > Save |  |
Save the mail as a draft for future composing. |
| File > Close |  |
Close the mail, do not send. |
| Tools > Font |  |
Change the font size and colour of mail text. |
| Tools > Attached file |  |
Enables the attachment of files to the mail. |
| Help > Help |  |
Displays this Help file in a Web browser. |
Push Button:
To: Enables the selection of a mail recipient.
CC: Enables the selection of a mail copy recipient.
Subject: Describes the mail subject.
Attachment: Displays the name of any files attached to the mail.
Mail Text Area
This area will contain the selected item details and enables manual free text message composure.
This form is displayed when you click Nominal ledger > Display account > Transactions Tab > Filter button.
Account
Account code:
Periods
Periods: Defines the periods to be used for the search.
- A: All
- C: Current
- F: Future
- P: Previous
Posting date: Defines the posting start date to be used for the search.
To: Defines the posting end date to be used for the search.
Module
Source module: Defines the source module to be used for the search.
Source company: Defines the source company to be used for the search.
Account code: Defines the account code to be used for the search.
Value
Base value: Defines the base value to be used for the search.
Currency value: Defines the currency value to be used for the search.
Reconciled: Defines the reconciled flag mask to be used for the search.
Reference
Suffix: Defines the suffix mask to be used for the search.
Journal reference: Defines the journal reference mask to be used for the search.
Narrative: Defines the narrative mask to be used for the search.
Reconciled ref:Defines the reconciled reference mask to be used for the search.
Daybook
Daybook number: Defines the daybook number to be used for the search.
Daybook item: Defines the daybook item to be used for the search.
Push Buttons:
OK: Accepts the entered filter criteria and search for matching transaction information.
Cancel: Cancel the entry of selection criteria.
Reset: Reset the filer selection criteria.