On selecting the Documents tab, a menu of all current documents is displayed, indicating the document creation date, whether it is an invoice or a credit note, the document number, WIP number, total value and current status. Following are the fields displayed on the documents tab.
Batch number: Enter the invoice number to populate the fields on the Documents tab or select the required invoice number from all the available documents by clicking on the ellipsis [...] button.
When you click on the ellipsis [...] button on the Documents tab, the Available Documents form is displayed. This form displays batch numbers against any documents that have already been included in a batch but not transmitted.
Invoice details
The invoice details box displays a breakdown of pertinent invoice information.
Invoice: Displays the selected batch number.
Account number: The LD default fleet is BOC, however you can right click on the grid to create/delete or display a mapping.
Date: Displays the settings for Single Point Invoicing.
Order details: Returns you to the DAF TRUCKS OPERATIONS menu..
Value: Displays the total value of the invoice.
Reg number: Displays the registration number of the vehicle.
Fleet number: Displays the number identifying the fleet.
POS operator: Displays the name of the person who entered the information in POS.
WIP number: Displays the corresponding Work In Progress number.
Invoice breakdown
The Invoice breakdown box details the last attempted transmission. To see a record of previous transmissions, the View-log option must be used.
User ID: The name of the operator that attempted the transmission.
Date: The Transmission date.
Time: The Transmission time.
Status: The status field indicates whether or not the batch was successfully transmitted on the last attempt, displaying one of the following statuses: Live, Failed or Submitted.
Download information
The download information displays details of the last time the batch record was downloaded to PC or diskette.
User ID: The name of the operator that downloaded the batch record.
Date: The date of the download.
Time: The time of the download.
Status: The field indicates whether or not the last attempt to download a batch record to PC or diskette was successful, and displays one of the following statuses: Download OK, N/A, or Failed.
Extract: The extractfile record filename. This is provided for support purposes only.
Log: The name of the log file. This is for support purposes only.
Invoice status
Status: The current status of the document. The document may be at one of four statuses: Live, Held, Held(surcharge) or Batched.
Date: The date the document was put on holdbatched or submitted.
Time: The time the document was put on hold, batched or submitted.
Batch: If the document is included in a batch, the batch number is displayed here.
File: The document filename held in the working area.
Options
Breakdown: The Breakdown option lists the VAT codes/rates used in the document.
View extract: Allows you to view the extract file holding the invoice/credit note lines in the format required by DAF.
Delete: Allows you to remove a document.
Hold: Allows you to change the status of a document from Live to Held or vice versa.
