Generate Batch Tab

The Generate batch tab allows you to group documents together ready for transmission to DAF. Batches of documents can be created automatically by the system or you can manually select individual documents to be included in a batch.

Note: When fleet codes have been set up and the manufacturer-speciific, unmodifiable FCB parameter 'Fleets batched separately' the user must batch invoices by fleet. Any invoices which have not had the fleet code set up would therefore be left out of any batching.

On selecting the Generate batch tab, you are presented with the following:

RADIO BUTTONS

To build a batch click one of the following radio buttons:

Automatic: As the screen message indicates, the Automatic option selects all live documents and build them into a batch.

Manual: This option allows you to manually select unprocessed/failed documents to be included in a new batch.

Fields

After selecting either the Automatic or Manual radio button the register is populated with the following information:

Date: Displays the date the document was produced.

Type: Displays the type of document. (ie. invoice or credit note etc.)

Invoice number: Displays the invoice number.

WIP number: Displays the corresponding WIP number.

Value: Displays the total value of the invoice.

Status/Batch: Displays whether the document is held or at live status and indicates the batch number.

Creating a Batch Automatically/Manually

To create a batch automatically

1. In the Options edit box of the Generate Batch tab select the automatic radio button.

   A highlighted list of live documents is displayed.

   Note: If no live documents are found, the system displays a message No live documents to batch.

2. Click the Generate button.

   The batching progress is shown on the indicator.

To create a batch manually

1. In the Options edit box of the Generate Batch tab select the manual radio button.

   A list of live documents is displayed.

   Note: If no live documents are found, the system displays a message No live documents to batch.

2. Select all the invoices/credit notes to be included in the batch.

3. Click the Generate button.

   The batching progress is shown on the indicator.

Related topics:

Single Point Invoicing Utilites