When an invoice has been printed, part numbers and descriptions are extracted from the WIP and presented to you in the Single Point Invoicing Form where the correct payment codes must be entered.
If payment codes have been entered on the Part details page of the WIP, they are defaulted into the Parts usage column (U). If not, the system defaults in a payment code of 9 (Spares) which should be amended as necessary. Payment codes can be selected using the scroll button. Codes entered at this stage are not written back to the WIP.
Note: The system checks that valid payment codes have been entered. If an invalid code is entered, a message is displayed indicating that it is an invalid code and you are given the opportunity to enter the correct one.
Fields
Part number: The selected part number.
Description: A description of the part.
Quantity: The required number of the described part.
Stock: The stock order type. Select one of the following:
- Impress
- Stock
- VOR
Usage: The usage code. Select one of the following categories:
- C: Crash
- O: Other
- R: Repair
- S: Service
- U: Surcharge
- W: Warranty
Note: For BOC, a Reason and VRMS code must also be supplied.
(BOC) Reason: Enter the reason for the invoice.
(BOC) VMRS: Enter the VMRS code.
The Amend parts details form is displayed when you select the Amend button from the Single Point Invoicing Form in POS. From this form you can edit various fields that have been entered in the single point invoicing form (detailed above).
Tip: To display the Amend parts details form you must double click or highlight the line you want to amend before pressing the amend button.
The Single Point Invoicing Details form is displayed when you select the OK button from the Single point invoicing form. Details extracted from the WIP are automatically defaulted into the Single point invoicing details form. Any missing information should be supplied.
The following points should be noted with regard to completion of the Order no, Registration, Fleet number and Cost centre fields.
Fields
Order number: The order number is taken from the WIP Customer O/N field. If an order number has not been entered on the WIP, the number is taken from the Registration field (which may contain either the registration number or the fleet number). The Fleet Number is normally acceptable in the absence of an order number. If the user chooses to enter a number in the Order no field that is different to the one entered on the WIP, it is added to the WIP Customer O/N field. In the event that an incorrect order number was originally entered on the WIP, and the correct order number is being input at this stage, you need to revisit the WIP to delete the incorrect order number.
Note: Completion of the order number field is mandatory. You are not able to continue until the order number on the order tab has been entered.
Registration: Taken from the Registration field of the WIP, which may contain either the registration number or the fleet number.
Fleet number: Enter the fleet number if required.
Cost centre: If the Cost Centre is known, it should be entered into this field. If not, it is completed by DAF on receipt.
Single Point Invoicing Utilities
