Warning: Most of the parameter options require access priority 9 and are normally set up by, or on advice from, an Autoline consultant.
This form is displayed when you click the View/Edit parameters toolbar button 
or you select the Parameters option from the Tools menu on the PGCS Claim Payments form.
Tabs:
This tab enables you to define a number of warranty claim payment parameters, for example the method used for manual payments.
Manual payments?: One of:
Y YES: Enables manual creation of payment records (not used)
N Use Import file: Use an electronic file containing payments information received from Renault via comms
O Manually close claims: No payments processing is carried out in manufacturer-specific Autoline, claims being closed in Service and Repair Claims manually by the user
Warranty suspense cost centre: Cost centre of bank account in nominal ledger (the adjacent box contains the name of the cost centre).
Note: Warranty suspense cost centre, Warranty suspense expense code, and Create separate VAT element are also included on the Financial tab of the PGCS Parameters form.
Warranty suspense expense code: Expense code of bank account in nominal ledger (the adjacent box contains the name of the expense code).
Create separate VAT element: If this check box is selected, line 10 in the Financial tab grid contains the total VAT amount.
Tip: To keep overpayments out of your profit and loss accounts until year end, select Use contingent liability on the Contingent Liability tab.
Post to PL or SL: Defines whether credit notes are posted to a purchase ledger or to a sales ledger. One of:
P Purchase ledger: Posts credit notes to a purchase ledger
S Sales ledger: Posts credit notes to a sales ledger
Note: Post to PL or SL is visible only if your Autoline system is revision 8.3. If you are using Autoline revision 8.2, it does not apply.
SL/PL SBI account: Post the credit total to an account in the sales ledger or the purchase ledger (the adjacent box contains the name of the SBI account).
Orphan account: Sales ledger account into which to post unknown payments (the adjacent box contains the name of the orphan account).
Credit format stationery: Id code for the format stationery used when you print credit details (not currently used).
Post handling separately?: If this check box is selected, handling is excluded from payments posted to the sales ledger invoice.
Accounts integration: If this check box is selected, information should be posted to accounts (advised).
Autofill credit header (manual payments): When users manually enter warranty credits, they have to total the values of each claim and manually enter it into the claim totals field. If this is not done, the credit is not validated and the users cannot save the claim. This is time-consuming and can be automated. When users validate the credit in manual payments, if this parameter is set, the claim total is accumulated and copied into the header fields, validating the totals for the claim.
Extra manual payment info: The system claim number alone may not match the number used to submit the claim on the dealer's own submission program, so it can become difficult to find the correct claim on Autoline. This field enables you to see more information in order to help you to find the claims to be paid on any credit more easily.
Flags Tab Buttons:
VAT mapping: Displays the OEM VAT Code Mapping form.
Last SBI number (below the grid): Last Self Billing Invoice number, a control number for payments information held in the Payment and Credit headers files.
Posting document range (below the grid): Journal Class and Type to be used to pick up the document number control.
Grid:
A similar grid is included on the Financial tab of the warranty Parameters form.
Description: Text for the payment line.
Note: Description must contain Labour, Parts, Lubricants and Menus.
W/O cost centre: Cost centre code for the rejection (write off) of related charges.
Note: Nominal accounts, Max %, and Max val are dictated by the dealer.
W/O expense code: Expense code for the rejection (write off) of related charges.
Max %: Maximum allowed write-off percentage value.
Max val: Maximum allowed write-off value.
Incl.: Code marking the line as a component included in the payment or claim.
Tip: To edit Claim/payment elements, double-click the appropriate grid row.
The Description and Incl. columns must be completed as follows:
| Description | W/O cost centre | W/O expense code | Max % | Max val | Incl. |
|---|---|---|---|---|---|
| Labour | 35 | 7120 | 5.00 | 5.00 | LS |
| Parts | 30 | 7120 | 5.00 | 5.00 | NP |
| Lubricants | 35 | 7120 | 5.00 | 5.00 | O |
| Menus | 35 | 7120 | 5.00 | 5.00 | M |
This tab enables you to set contingent liability, keeping overpayments out of your profit and loss accounts until year end.
Use Contingent liability?: If this check box is selected, overpayments are kept out of your profit and loss accounts until year end.
Cost Centre: Cost centre to use for contingent liability postings.
Expense code: Expense code to use for contingent liability postings.
Minimum value: Overpayment amount triggering contingent liability posting.
Minimum %: Overpayment percentage triggering contingent liability posting.
Financial tab on the warranty Parameters form