This form is displayed when you click Nominal Ledger > [Company] > Authorise journals. The Authorise Journal form is used to review and approve standard journals that has been added in Insert NL journal entries.
PIN details: Enter the unique PIN assigned to the user. This has been assigned to each user on the Personal tab in System Utilities > Management menu > User details. If the user has not been assigned a PIN the user is not allowed to access the Authorise Journals form even if the user has permission as per the setup in Nominal Ledger Parameters.
Grid:
Reference: The reference of the journal to be processed.
Pass: Status of the journal. Options available:
H: This journal has been flagged as on hold.
N: This journal has been flagged as stopped.
R: This journal has been referred from another user to this user.
Y: This journal has been flagged as authorised. When a user exits this form and go back in or select the Refresh Grid button, the journals flagged as authorised will not be shown again.
Date: Date the journal was created.
User: The userid of the user who created the journal.
Number of lines: The number of lines on the journal.
Refresh grid: Selecting this button will refresh the grid. When a record is listed as Authorised (Y), that record will be excluded after the refresh button has been selected.
Process: This button will become enabled once a record has been selected in the grid. When selecting the button, the Journal Details form will be displayed. This form is used to either authorise, refer, stop or place the journal on hold.