In this topic we explain the role of the accounts transaction buffer, (also known as the invoice buffer), and show how to use the View invoice buffer option to examine the transactions in it.
The Accounts transactions buffer, also known as the invoice buffer, within the Purchase Ledger module, is a temporary holding area in the system.
Transaction information can be checked and viewed in the buffer. Furthermore, when the batches of transactions in the buffer are finally printed, the daybooks that are printed provide a hard copy check on the transaction data.
Transactions from the Remittances & cheques option, the Batch input of documents option, or any of the cash posting options, are all stored temporarily in the invoice buffer.
The View batch of invoices option allows you to view on-screen, or to print the details of, any batches of transactions in the invoice buffer.
To view a batch of invoices:
From the Autoline Master menu select the Purchase Ledger option and the Company you require.
The PURCHASE LEDGER menu is displayed.
Select the View batch of invoices option.
The Selection Criteria form is displayed.
The Selection Criteria form is displayed when the View batch of invoices option is selected from the PURCHASE LEDGER menu. The fields are:
Posting Date From/To: You may choose to view transactions posted between the two dates entered here. Use the Ellipsis button
to aid searching.
Userid/terminal: These fields identify the user and terminal on which the transactions you want to view were originally entered. They default to the current user ID and terminal.
Cost centre; Expense code: These fields identify the accounts in the Nominal Ledger to which the transactions to be investigated were posted. When the cost centre and expense code are entered, the system displays their full names to ensure that they are the ones required. The search facility is activated by clicking the Ellipsis button
Suffix; Journal reference; Narrative and Customer Ref.: By entering any of the above data for a particular account, you may select transactions whose accounts contain these suffixes, references, or narrative texts. The search facility is activated by clicking the Ellipsis button
Source module; Source company: Transactions may be selected via these two fields, which default to the current module (that is the Purchase Ledger) and the current company. The Ellipsis button
Trading account: Transactions may be selected via this field.
Batch number; Module sequence; Daybook number: You may view transactions for any of these numbers.
Status; Document no; Daybook type: The Status field may be filled with W to show transactions that have been withheld for any reason, P for processed transactions, a space to show all unprocessed transactions or left unaltered to display all Invoices. You could further filter the search using a document number or a particular daybook type.
Display Mode: An indicator on the screen tells you whether you are in slow, middle or fast display mode. This refers to the fact that, as the system becomes more certain as to the exact information you want, it makes it available more quickly.
The system recognizes certain fields, such as user ID and terminal number as providing a decisive indication of the particular information required from the vast quantity available. As you fill these fields, the display mode changes to indicate that the system knows it needs to search fewer records.
BUTTONS:
By selecting the Execute option, the transactions may be viewed. You have the following options before clicking the Execute button:
Reset: Click this button to restore the form to its original state.
Forwards or Backwards: These options allow you to choose the sequence in which the filtered transactions are displayed.
Execute: Displays a standard search form for documents in which all of the transactions that meet the selection criteria previously entered are shown. They are identified by batch number, by date, by source company and module, by account number, type, document number and Nominal Ledger account code (that is cost centre and expense code). The transaction value is also shown. Two pages of information can be seen on any transaction selected from the form by clicking the Detail button. The results returned are presented in a similar manner to that of the Nominal Ledger option View Posting Buffer
Totals: Displays on-screen the total number of transactions, the sterling total and the foreign currency total for the selected documents.
Print: Prints the transaction items that meet the selection criteria to the printer indicated on the menu status line.
This option can be used in conjunction with the Reprint PL daybook option to locate and print the Daybook number of a transaction under query.
