Edit and Post Imported Journal

Once files have been imported, this facility will allow changes to be made to conform to journal format, if required.

To edit and post an imported journal:

1. From the Autoline master menu select the Nominal Ledger option and the company you require.

2. Select the Imported journal options option.

3. Select the Edit and post imported journal option.

4. The Edit & post imported journal form is displayed.

The Edit & post imported journal form

Standard jnl: Specify the imported journal code to be edited and posted :

Tip: Click the button, adjacent to the Standard jnl field, in order to view / select from all the available imported journals.

Type: Enter the journal type

Tip: Select the , adjacent to the Type field, in order to view / select from all the available journal types.

Journal ref: Enter the reference applicable if different from the imported reference.

Date: Enter the Nominal Ledger Date for this journal if different from the imported date.

At this point, the journal grid and all buttons and menu bars will be identical to that of standard "live" journal data entry. Hence there is no need to discuss in any further detail. Providing the user is satisfied with the figures in the line entries, and the narratives and references, there is no need to make any further alterations.

It is, however, important to follow the steps listed below to complete the process:[Note that the icons displayed for this example are for Grid style entry of journals rather than line style entry.

Verify: This checks the integrity of the journal for correct account codes. If verify fails, a screen message prompts for you to check the verification report [this will be output to the currently selected printer or spooler]. If verification is successful then further buttons are made available:, Save, Delete,Restart, Exit, or Post.

Save: This option will save the journal after confirmation.

Note: At this point the journal does not have to balance to zero. Bear in mind that if the journal contains more than 500 lines, it is not possible to delete any of the lines.

Delete: This button will delete the journal after confirmation and also the imported file within the Nominal Ledger.

Restart:This button,after confirmation will clear all data in the journal.

Post: By clicking the button, Autoline displays a dialog box with the message 'Post this journal' . Click the OK button to confirm posting or the Cancel button to return to the journal. If the OK button is clicked the transactions will be written to the invoice buffer and the Nominal Ledger will be updated after the daybook has been processed.