This menu contains specific options relating to the processing and maintenance of daybooks.
Held within this menu are processes which eliminate the complex tasks involved in correcting any problem caused by premature termination of a daybook run. Transactions which have already been posted can be identified, analysed and removed, leaving the accounting system as it was prior to the daybook failure.
Note: Incorrect use of these utilities could however cause imbalances within the system. Users should not attempt to use these utilities unless they have either used them before or have been instructed to do so by Support staff.
Daily daybook register: This option offers a date for print selection and will list all daybooks processed for that specific day.
Search for failed batches: This option searches for batches which have, through premature termination, failed to update successfully. As each daybook starts to process, a flag is set in the daybook log. This flag is set to X and, only after successful update, will the flag on the daybook log be changed to I or P as usual.
Find non-balancing daybooks: This option will find non-balancing daybooks which have arisen from you generating a one sided posting or from a system function fail. There would usually be a verification error reported in advance.
Display daybook log: This option displays the daybook log. The number of each daybook is written to a Daybook Log with such details as input batch number, terminal and user ID, source module, date of printing, etc. Depending on the Nominal Ledger parameter settings, it also contains a status flag which indicates to the system whether the daybook requires to be centrally reprinted at the End-of-Day.
View posting buffer: This is exactly the same option that is available in the Nominal Ledger Main menu.
Reverse failed batches: This option is a highly sophisticated and complicated routine which in essence unravels the effects of a failed daybook, reverses the processes, rebuilds all relevant files and produces an audit print for each daybook/batch. Running this option can be potentially dangerous without prior consultation with software support.
Hold batches and items: This option will place on hold any transactions which have not previously been processed, i.e. they are at status Blank in the invoice buffer. When the Hold option is taken, the transactions will be flagged with an H and the items will not be processed to the Nominal Ledger.
Release batches and items: This option will release previously held transactions, i.e. all transactions with an H status in buffer will be processed to the NL.
Delete batches and items: This option will allow you to delete a batch, or part of a batch, from the invoice buffer, whether it has been printed and updated or not. Used incorrectly this can be an extremely dangerous option as it removes completed work from the buffer.
Reset batches and items: This option will allow you to re-post a batch, or part of a batch, from the invoice buffer, although it has been printed and updated already, say, in the event of partial restore of data. Used incorrectly this can be an extremely dangerous option.
Clear processed batches: The Clear processed batches option is used to remove transactions from the posting buffer. These transactions will have already been processed as daybooks. This is usually part of the Timed Operations routine. This option can be run during the working day if necessary to free up Invoice Buffer space.
Consolidate daybook log: This option will remove daybook log entries from the system and once run they are non-recoverable.
Process NL daily: This option, which is normally run as part of the standard Timed Operations procedure, will consolidate all of the daybooks for the current day into one NL.daily file (where a number at the back of the file will identify a sequence number).Running this process enables users to display and print daybooks in their original format and to run the Inter Divisional Journal process.
