The number of each daybook is written to a Daybook Log with such details as input batch number, terminal and user ID, source module, date of printing, etc. Depending on the Nominal Ledger parameter settings, it also contains a status flag which indicates to Autoline whether the daybook requires to be centrally reprinted at the End-of-Day.
To Display a daybook log:
From the Autoline master menu select the Nominal Ledger option and the company you require.
Select the Daybook miscellaneous options option.
Select the Display daybook log option.
The Selection Criteria form is displayed.
Daybook number: Enter the daybook number.
Tip: All Daybook numbers can be viewed by clicking the View records button . A more definite search can be made by adding selection criteria to your search before the View records button is clicked.
Key Fields
These key fields can be in the form of Daybook Type, Input Batch,[from and to]
More Ranged Criteria
By checking the Date/Period checkbox, the following selection fields become available.[If left unchecked, the selection will be from and to period [of any accounting year]
The Daybook Date [from and to] is useful for date selection
Daybook time greater than: Daybook must be after the time noted.
Number of items greater than: Use this to narrow down daybooks that have more than a certain number of items.
Number of pages greater than: Use this to narrow down daybooks that have more than a certain number of pages.
Inclusion Factors & Process button
Source Module: Enter the module to narrow down the number of daybooks returned in the search [e.g. SL]
Data Entered by: This is the userid who entered the daybook.[e.g. kcc83]
Source company: The source of the daybook [e.g. NL]
Daybook status: Search on the daybook status [e.g. C for centrally reprinted]
RADIO BUTTONS
The user can sort the returned records either forwards or backwards.
The checkbox allows the user to print the returned daybooks.
BUTTONS
View Records: This button processes the query that has effectively been set up by the selection criteria discussed above.
Exit: Returns the user to the menu.
Help: Displays online help in the default company browser.
Reset: Resets any selection made so far.
Once a daybook has been selected, a Daybook log detail form will be displayed, showing the following information.[once the user has double clicked in the grid]
Daybook number: The number of the selected daybook.
Daybook date: This shows day/month/year the daybook was processed.
Daybook time: This shows the time that the daybook was processed.
Daybook printed by: This indicates the logged on user ID of you who processed the daybook. This will also indicate if the daybook has been processed as an End-of-Day routine.
Daybook terminal:This indicates the terminal number on which the daybook was processed. This will also indicate if the daybook has been processed as an End-of-Day routine.
Data entered by: This indicates the logged on user ID of you who entered the data.
Data entry terminal: This indicates the terminal number on which the data was entered.
Source module: The source module of daybook generation, for example, SL, PL, NL.
Source company: This is the company number of daybook generation.
Period number: This indicates the financial period that the NL was set to when the daybook was processed. This does not indicate that the posting from the daybook was made to that period in time.
Number of items: This is the number of transactions within the daybook.
Number of pages: This indicates the number of pages making up the daybook.
Daybook type: Each type of daybook, e.g. batch input or cash, etc., has a unique daybook type within each module.
Input batch: Each daybook prior to processing is allocated a batch number. This is used to help view transactions in the invoice buffer and also is used when the option to Clear processed batches is selected.
Module sequence no: Each module (e.g. NL, SL, PL) has its own sequence number to enable daybooks to be filed by module rather than by daybook number.
Year: This indicates the financial year that the NL was set to when the daybook was processed.
Daybook status: The status of the daybook is indicated, e.g. P for processed.
IDJ batch number: This is the batch number tagged to any Inter Divisional Journal.
Once the user has absorbed the information, they can click the Close button, or access online Help.
